We are a luxury Real Estate developing company. We are dedicated to providing the highest level of design and service across a variety of real estate sectors including residential, commercial, and hospitality. Our mission is to offer new levels of excellence and to exemplify the highest standards of social and environmental responsibility. We seek out the extraordinary to facilitate the most spectacular living experiences. We are committed to creating exceptional realty ventures while employing groundbreaking technological and eco-friendly practices. By combining creativity, innovation, and artistry we can create living communities that are both enduring and enhance the human experience.
Responsibilities:
Maintain and update records and files in a computerized system and physical files.
QuickBooks expert is a plus.
Perform general office duties such as photocopying, scanning, and filing.
Assist with proofreading documents for accuracy and completeness.
Schedule and maintain business calendars, including all appointments and meetings, and coordinate with the Office Manager.
Meeting Prep for Owner - Conduct background research and present findings; produce documents, briefing papers, reports, and presentations.
Special Projects as requested by the Owner.
Manage correspondence. Create memos, and presentations at the direction of the Owner and Director of Operations
Collaborate with internal departments and team members to accomplish administrative tasks.
Preparation of business documents and prepared drafts on behalf of the Owner.
Assist with meeting activities and event planning by setting up conference room, arranging catering needs, preparing meeting materials and handouts, attending meetings for recording purposes, and preparing minutes of meetings.
Works with Office Assistant in keeping track of social events of the Owner, to ensure there is no overlap of personal and business events.
Maintaining files relevant to projects - documents organization, deadline tracking, spreadsheets with costs and relevant property information, and others.
Internal and external communication, as well as following up with necessary people to accomplish the task
Other duties as necessary to support the work of the Owner and Operations Manager.
(willing to help with litigation)
Skills:
- Excellent time management and organizational skills
- Strong communication and interpersonal skills
- Attention to detail and ability to prioritize tasks effectively
- Proficiency in Microsoft Office and other relevant software
- Basic knowledge of accounting and bookkeeping
- Ability to maintain confidentiality and discretion
- Familiarity with project management tools and techniques
- Flexibility and ability to adapt to changing priorities and schedules
- Knowledge of real estate and property management is a plus.
-Must know Office 365, Microsoft Office
-Detailed oriented, time management
Please note that this job description is not exhaustive and additional responsibilities may be assigned as needed.