Office and Operations Administrator (Part-Time)
Nativity Lutheran Church, Bend, Oregon
Hours, Pay, & Essential Details
Part-time, 24-30 hours/week
$22 - $26/hour
Majority of work performed on-site with hybrid options available. We believe in flexibility and work-life balance. All work must be completed in Deschutes County.
Sponsorship and relocation assistance are not available for this position.
About Us
At Nativity, we reach out to our community with the love of Jesus Christ, supporting both our congregation and the wider community through various ministries. Nativity provides spiritual nourishment and is deeply rooted in our local community with a food pantry, a supplemental firewood program, and safe parking for the unhoused.
Position Overview
Are you looking for a mission driven role where you can apply your positive outlook and ability to coordinate all the little details? The Office and Operations Administrator role at Nativity has a direct impact on the congregation and community by fulfilling the following functions:
- Coordinating with staff and volunteers to ensure smooth daily operations across worship services and community ministries
- Fostering fantastic first impressions of Nativity with visitors and community members
- Make a difference by connecting individuals in need with our church and community resources
- Keep everyone in the know by crafting and publishing church documents, newsletters, and service materials
- Create a great employee experience at Nativity by assisting with personnel functions
Experience Required
- Front and back office management and administration
- Coordination and communication across a variety of audiences and platforms
- Independent and creative problem solving
- Desktop publishing
Key Responsibilities:
Administration:
- Coordinate volunteers across church roles and community ministries
- Maintain church and staff calendars
- Manage attendance, membership, and giving records
- Facilitate visitor communications and records
- Coordinates and contributes to publishing the Annual Congregational Report for State and National Synod
- Coordinate new member classes
- Maintain required congregational documentation and statistics
- Facilitate employee lifecycle activities as direct by personnel committee and supervisory staff
- Act as a point of contact and resource for employees for process, policy, and payroll related questions
Communications:
- Prepare and publish written materials for worship services, ceremonies, events, newsletters, and mailings
- Update website and social media accounts
- Connect community members in need with church and local resources
Oversee Facilities:
- Supervise facility maintenance staff and volunteers
- Schedule events and facility use
- Oversee lease agreements, insurance, system tests, and inspections
Working Relationships
- Reports to Lead Pastor
- Supervises volunteers, custodian, and nursery staff
- Collaborates closely with Music Ministry and Personnel Committee
Qualifications
- Strong interpersonal and administrative skills
- Proficiency with Apple software (Keynote, Pages, Excel, Word)
- Experience with desktop publishing
- Effective written communication
Preferred (But Not Required) Qualifications
- Bilingual (English/Spanish)
- Familiarity with worship services common to the Lutheran church or Protestant denominations
We believe that all people are capable of great things. If you don’t meet all the qualifications listed above we still encourage you to apply. We are eager to meet people who are excited about our mission and are willing to learn and grow with us.