We are seeking a highly organized and detail-oriented Event Director’s Assistant to support the planning, coordination, and execution of community and corporate events. This role is ideal for someone who thrives in a fast-paced environment, can juggle multiple tasks, and has excellent communication skills.
Responsibilities
Assist the Event Director with day-to-day operations, scheduling, and event planning tasks
Coordinate logistics such as venue setup, vendor communication, catering, and audiovisual needs
Prepare and maintain event documents, contracts, budgets, and timelines
Support marketing efforts including event promotion, social media, and registration management
Manage guest lists, RSVP tracking, and attendee communications
Recruit, train, and schedule event volunteers or staff
Provide on-site support during events (check-in, troubleshooting, vendor coordination)
Ensure compliance with safety, permitting, and organizational guidelines
Perform administrative tasks such as email correspondence, invoicing, and database entry
Qualifications
Strong organizational and multitasking abilities
Excellent written and verbal communication skills
Proficiency in Microsoft Office/Outlook (experience with GrowthZone event software a plus)
Ability to work flexible hours, including evenings and weekends for events
Customer service and problem-solving skills
Prior experience in event planning, hospitality, marketing, or administration preferred