Description Robert Half is seeking a Contract Office Assistant to join the team of a large organization in Portland, Oregon. In this role, you will play a pivotal role in the daily functions by handling a wide range of responsibilities, from front desk reception to appointment scheduling and file maintenance. This is a dynamic position that offers the chance to interact with customers, manage calls efficiently, coordinate appointments across multiple divisions, and ensure smooth administrative operations.Responsibilities:
Greet and assist walk-in customers, providing accurate information or directing inquiries appropriately
Manage incoming calls for various divisions, ensuring prompt handling
Schedule appointments and maintain calendars for efficient organization
Record and follow up on public inquiries, requests, and notices
Handle document preparation, filing, and mail distribution for departments
Manage filing and follow-up processes for reports related to incidents
Administer vehicles check-in/check-out and report building issues to Facilities
Coordinate conference room reservations and maintain office supplies inventory
Track vehicle mileage and arrange for service as needed
Perform miscellaneous administrative tasks, including creating lists and reports
Requirements
Previous experience in office administration or related roles is required
Strong communication skills, both verbal and written
Ability to multitask and prioritize tasks effectively
Proficiency in basic computer applications (e.g., Google Suite).
Excellent organizational skills and attention to detail
Willingness to learn and adapt to changing responsibilities
Apply online today!Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .