Local Portland tree care company is looking to add to our team! We are a medium-size company that offers a very happy work environment, PTO and opportunities for growth. We are seeking an honest, trustworthy and cheerful office manager to join our team.
The Office Assistant works with the Owner and the Office Coordinators to provide quality customer service to our clients and excellent support to the owner and our field crew. Will need a positive attitude even when multitasking.
Key Responsibilities:
Scheduling estimates and jobs; balancing work loads per crew assignments
Scheduling work crew based on skill sets and managing human resources
Managing crew schedules and time off
Obtaining city permits and coordinating with utilities and contractors
Maintaining an organized office and filing system
Systems development in conjunction with the Office Coordinator/Manager
Marketing support
Accomplishing assorted personnel assistant duties for the Owner
Making sure emails and phone calls are returned promptly and daily
TCIA - Annual Wage and Benefit survey; OSHA 300 log
Equipment and vehicle registration; maintenance schedules; GPS tracking
Coordination with PGE, city contract as needed
Required Skills & Abilities:
Experience in administration, customer service, billing, and scheduling
Acute attention to detail
Friendly, kind, and warm with clients, contractors, and co-workers
Ability to multi-task in a busy setting
Reliable, communicative, and solutions-oriented
Ideal Qualities & Experience:
Experience with Google suite (calendar, etc.), Jobber, Schedulibg multiple crews.
Excellent written and verbal skills