Hiring HR, Payroll/AP Specialist
Compensation: $23.00 - $33.00/hr. DOE
Employment Type: Full-time. Monday – Friday
On-site Location: Woodburn, OR
We have been in business for 10+ years. Located in Woodburn. We are a small business looking for and experienced individual who can join our team to continue to help us grow.
Description
We are seeking a detail-oriented and experienced Payroll/AP Specialist to join our accounting team. In this pivotal role, you will be responsible for managing payroll processes and accounts payable functions to ensure timely and accurate financial transactions within the organization. You will take charge of processing payroll for our staff, ensuring compliance with regulations, and handling all associated documentation. Furthermore, your expertise in accounts payable will include vendor management, invoice processing, and reconciliation of discrepancies. As a Payroll/AP Specialist, you will collaborate closely with other departments to facilitate smooth financial operations while maintaining a high standard of confidentiality and accuracy. This position will require a strong understanding of accounting principles, proficiency in accounting software, and the ability to work effectively in a team environment. If you are meticulous, organized, and ready to contribute to a dynamic accounting team, we encourage you to apply and become an integral part of our financial department.
Responsibilities
Process Semi-monthly payroll for all employees in accordance with federal and state regulations.
Process weekly certified payroll and submitting compliance forms.
Handle payroll and maintain HR files
On-boarding New employees
Setting up required safety trainings for employees
Workers comp and OSHA compliance
Manage accounts payable functions, including invoice verification, processing, and reconciliation with vendor statements.
Maintain accurate payroll and AP records, ensuring all transactions are recorded promptly and accurately.
Conduct regular audits of payroll and accounts payable systems to identify discrepancies and resolve issues.
Prepare and distribute payroll reports and financial statements as required by management or regulatory agencies.
Ensure compliance with labor laws and tax regulations related to payroll and accounts payable.
Serve as a point of contact for employee inquiries related to payroll, deductions, and payments.
Requirements
Proven experience as a Payroll/AP Specialist or similar role in accounting or finance.
Strong knowledge of payroll processes and accounts payable functions.
Proficiency in accounting software and Microsoft Excel
5+ years experience in QuickBooks desktop
Confident using Microsoft 365 (Outlook, Excel, Teams, Word)
Knowledge in Workers comp and OSHA Safety compliance
Familiarity with federal and state payroll regulations and compliance requirements.
Excellent attention to detail and strong organizational skills.
Ability to handle sensitive information with confidentiality and professionalism.
Strong communication skills, both written and verbal, to effectively collaborate with internal and external stakeholders.
Able to juggle multiple tasks while staying organized
Team oriented and family friendly
Tech-savvy and quick to learn new systems
Help implement new systems and tools as we grow
For immediate and confidential consideration please email.