UPMC is excited to invite you to apply for the position of Administrative Assistant, Senior! This part-time role offers variable day shift hours from 8AM to 12PM, Monday through Friday, with minimal travel required. If you're looking to be part of a dynamic team and contribute to a supportive work environment, apply today and join UPMC!Responsibilities:
Provides input for presentations and department work, drafting materials based on supervisor’s initial ideas.
Develops and sends department correspondence, including meeting minutes and event notifications, on behalf of the department and department head.
Plans and organizes conferences for the department and department head, ensuring all logistics are coordinated.
Offers general administrative support to the department or group of professionals under minimal supervision.
Maintains supervisor’s calendar, proactively scheduling meetings, recommending venues, and ensuring meeting logistics are managed smoothly.
Handles various accounting and budgetary tasks, including completing expense reports and managing financial documentation.
Makes travel arrangements for the department head or team, ensuring all details are covered.
Develops reports for executives or the department, analyzing complex data to identify trends and making recommendations to improve efficiency in administrative procedures and practices.
Required:
High school diploma or equivalent
5 years' experience in an increasingly responsible administrative support role
Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software
Ability to use applicable MS Suite products
Advanced knowledge of business processes and procedures
Working knowledge of accounting and financial principles and functions
Ability to analyze data
Ability to use discretion and independent judgment
Licensure, Certifications, and Clearances:
Act 34
UPMC is an Equal Opportunity Employer/Disability/Veteran