Assistant Treasurer for Budgets and Contracts

Position SummaryThe Assistant Treasurer for Budget and Contracts is responsible for the CTO budget and contracting operations. Primary duties include tracking and managing department expenses within the approved budget, processing all approved CTO invoices, assisting the Budget Office and others in the Office of the Director of Finance with the preparation of CTO’s annual and quarterly budget reports, managing the contract conformance and amendment process, handling office procurement needs, and special project support as assigned.The position requires working closely with CTO staff, other City Finance divisions, internal and external legal departments, vendors and other City department staff to effectively carry out day-to day operational and administrative functions. Additional responsibilities will include, but are not limited to, various projects and tasks as assigned by senior Treasury leadership.Essential FunctionsThe Assistant Treasurer will perform these essential functions:o Budget Review and Reporting: Manage CTO spending against the annual approved budget; track and reconcile all expenses against budgeted amounts; review annual and quarterly budget reports for CTO as prepared by the Office of Director of Finance; respond to Budget Office inquiries. Assistant Treasurer for Budget and Contractso Performance Management: Track and monitor performance across key metrics, work with departmental deputies to set strategic priorities, regularly review those metrics and assess progress toward goals.o Professional Services: Support CTO staff with the development of Requests for Proposals (RFPs) and other contract opportunities; advertise contract opportunities; manage the contract conformance and amendment process; track insurance certificates, and process related invoices.o Purchasing: Handle purchasing, including the procurement of office supplies, and related needs; process all approved CTO invoices in accordance with City policies and procedures.Additionally, the Assistant Treasurer for Budget and Contracts will provide higher-level administrative and operational support: - Represent CTO on cross-departmental projects as assigned.- Attend weekly meetings with Finance Officers from across City government, inform CTO staff of relevant updates, process changes, or support requests.- Other duties as assigned. The Assistant Treasurer will report to the City Treasurer’s Office Chief of Staff.Competencies, Knowledge Skills, and Abilities Exercise professional judgment to ensure projects and initiatives are properly prioritized and effectively supported. Works well independently when managing multiple tasks and deadlines, demonstrating strong organizational skills and a proactive sense of initiative. Communicate clearly and professionally with internal and external stakeholders. Uses resources effectively and efficiently. Proven project management and prioritization skills. Demonstrated knowledge of Microsoft office applications (including Word, Excel, and Powerpoint). Familiarity with systems used by the City of Philadelphia is preferred but not required. Physical Demands Position demand frequent verbal (telephone and in person) and written communication, writing and reading reports and computer screens. Work Environment Office environment with low levels of noise, adequate lighting and comfortable temperature.