Vacancy expired!
Reference #: REQ0000058217
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.JOB DESCRIPTION AND POSITION REQUIREMENTS:
The Social Science Research Institute (SSRI) is currently seeking an Administrative Assistant to join the administrative team to provide administrative and financial support to the Institute.SSRI's strategic mission is to foster interdisciplinary research that addresses critical human and social problems at the local, national, and international levels.The Administrative Assistant will report to the SSRI Managing Director.This position will work closely with the Institute Director to maintain her calendar and schedule, assist with Institute business and other office-related functions, including greeting and managing visitors, meeting setup/cleanup, and providing general office support such as composing, reviewing and distributing internal and external communications on behalf of the Director. This position will provide both administrative and financial support for the various Units within SSRI, including the Admin, IT and Communications Cores.We are looking for a creative professional who thrives in a team-based, collaborative work environment.Responsibilities: The Administrative Assistant will have the following responsibilities:
Coordinate meeting logistics including scheduling, material preparation, and agendas for the SSRI Director; greeting and managing visitors, provide information as necessary
Compose, review and distribute internal and external communications on behalf of the Director
Provide administrative support to the various Units within SSRI to ensure efficient workflow and processes, including special events, conferences, and workshops.
Provide financial support to the various Units within SSRI to ensure efficient workflow and processes, including monitoring budgets and processing financial transactions in SIMBA, Lion Marketplace, SAPConcur, etc.
Manage the key and facilities requests for the Institute, including working orders for facilities needs and equipment maintenance; CCure for card swipe access; prepare key audits
Maintain files, databases, and listservs within the Institute for the SSRI Affiliate program
Provide support/back-up to the SSRI Events and Program Manager with regards to open houses, workshops, conferences and faculty development programsEducation and Experience: This position will be filled as an Administrative Assistant - Intermediate/Senior Support, based on the qualifications of the successful candidate. It minimally requires a High School diploma or higher and 2+ years of related experience, or an equivalent combination of education and experience. Proficient use of Microsoft Office products (including Word, Excel, PowerPoint, Access, Teams, etc.) is required and other software including SIMBA (or an equivalent financial system), SAPConcur (or a similar expense reimbursement and travel booking system), Live25 (or a similar booking system) and Qualtrics is highly preferred. The successful candidate will also have:
Excellent interpersonal, organizational skills, and attention to detail;
Dedication to and understanding of the skills required to build relationships with diverse communities;
Demonstrated commitment to diversity, equity, and inclusion;
Strong prooing, written/oral communication and customer service skills;
The ability to work on several tasks at once, while prioritizing appro riately in a fast-paced environment;
Demonstrated ability to take initiative, self-motivate and work both independently and as part of a team;
Commitment to professional development, learning and being mentoredWork Arrangement: SSRI is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work arrangements should be directed to the hiring manager during the interview process.The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion inallits forms.We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.Penn State offers competitive benefits to full-time employees, including medical, dental, vision, and retirement plans, in addition to tuition discounts (75% discount for spouse and children), and paid holidays. Please visit https://hr.psu.edu/current-employee/benefits for more detailed information.The salary range for this position, including all possible grades is:
$38,300.00 - $61,000.00Salary Structure - additional information on Penn State's job and salary structure.CAMPUS SECURITY CRIME STATISTICS:Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.Employment with the University will require successful completion of background check(s) in accordance with University policies.EEO IS THE LAWFederal Contractors Labor Law Poster
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University Park, PAPenn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Vacancy expired!