Corrections Records Specialist- SCI Camp HillPrint (https://www.governmentjobs.com/careers/pabureau/jobs/newprint/4565261) ApplyCorrections Records Specialist- SCI Camp HillSalary$44,753.00 - $88,067.00 AnnuallyLocation Cumberland County, PAJob TypeCivil Service Permanent Full-TimeJob NumberCS-2024-88193-47613DepartmentDepartment of CorrectionsDivisionCR CAM Inmte SrvsOpening Date07/09/2024Closing Date7/23/2024 11:59 PM EasternJob Code47613Position Number50253748UnionPSCOABargaining UnitH1Pay GroupCO35Bureau / Division Code00111860Bureau / DivisionSCI Camp Hill Inmate ServicesWorksite Address2500 Lisburn RoadWorksite AddressP.O. Box 8837CityCamp Hill, PennsylvaniaZip Code17001Contact NameTrisha PrattContact Phone717.317.5339Contact Emailtpratt@pa.gov
Description
Benefits
Questions
THE POSITIONAre you a detail-oriented individual with a knack for juggling multiple tasks and meeting deadlines, even in high-pressure situations? Do you take pride in your advanced typing skills and exceptional communication skills? The Department of Corrections (DOC) is currently seeking a highly motivated Corrections Records Specialist to maintain and verify inmate records for the State Correctional Institution (SCI) at Camp Hill. If you are eager to explore a rewarding career that offers you the opportunity to showcase and enhance your skills, we want to hear from you! DESCRIPTION OF WORKAs a Corrections Records Specialist, you will be assigned to the Records office and will be responsible for maintaining accurate and current inmate legal files, also known as DC-15 master files. This will involve analyzing court documents to create or revise sentence structures and calculations, reviewing commitment credit time periods for legality, revising sentence calculations when changes are made, updating inmate criminal histories, conducting interviews with inmates, and communicating with criminal justice agencies. Additionally, you will review inmate cases before release to ensure legality and compliance with release requirements, as well as register and fingerprint sex offenders under Megan's Law and parole violation. Other duties you will be responsible for include, but are not limited to:
Collecting information from various sources to maintain inmate records
Coordinating arrangements for the transport of inmates
Ensuring appropriate authorization is obtained for all releases
Interviewing, photographing, and fingerprinting inmates upon reception, release, and as needed throughout the duration of confinement
Interested in learning more? Additional details regarding this position can be found in the position description (https://careers.employment.pa.gov/pd/PDNEOGOV.asp?p=50253748) .
Work Schedule and Additional Information:
Full-time employment
Work hours are 8:30 AM to 4:30 PM, Monday - Friday, with a 30-minute lunch.
Salary: In some cases, the starting salary may be non-negotiable.
You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
REQUIRED EXPERIENCE, TRAINING & ELIGIBILITYQUALIFICATIONS Minimum Experience and Training Requirements:
One year as a Records Specialist 1 (commonwealth job title); or
Three years of clerical or correctional custodial experience including one year in a correctional facility; or
An equivalent combination of experience and training, which includes one year of clerical or correctional custodial experience in a correctional facility.
Other Requirements:
Successful completion of basic training in Elizabethtown, Pennsylvania is required.
You must meet the PA residency requirement (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) . For more information on ways to meet PA residency requirements, follow the link (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) and click on Residency.
You must be able to perform essential job functions.
Legal Requirements:
You must pass a background investigation.
How to Apply:
Resumes, cover letters, and similar documents willnotbe reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
Failure to comply with the above application requirements may eliminate you from consideration for this position.
Veterans:
Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans’ Preference tab or contact us at ra-cs-vetpreference@pa.gov .
Telecommunications Relay Service (TRS):
711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
EXAMINATION INFORMATION
Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
Your score is valid for this specific posting only.
You must provide complete and accurate information or:
your score may be lower than deserved.
you may be disqualified.
You may only apply/testoncefor this posting.
Your results will be provided via email.
Learn more about our Total Rewards by watching this shortvideo (https://www.youtube.com/embed/HtcSRnndflc?rel=0) !Health & WellnessWe offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.Compensation & Financial PlanningWe invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options. Work/Life BalanceWe know there’s more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities. Values and CultureWe believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.Employee PerksSometimes, it is the little “extras” that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.For more information on all of these Total Rewards benefits, please visitwww.employment.pa.gov and click on the benefits box.Eligibility rules apply.01 Have you been employed by the Commonwealth of Pennsylvania as a Records Specialist 1 for one or more years full-time?
Yes
No
02
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.]
03
Do you possess one or more years of full-time clerical or correctional custodial experience in a correctional facility?
Yes
No
04
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.
05
How many years of full-time clerical or correctional custodial experience do you possess?
3 years or more
2 but less than 3 years
1 but less than 2 years
Less than 1 year
None
06
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.]
07
How much college coursework have you completed?
If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.If you are claiming education acquired outside of the United States, you must also upload a copy of your foreign credential evaluation. For more information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information.
60 credits or more
30 but less than 60 credits
Less than 30 credits
None
08
You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position. Failure to provide complete and accurate information may delay the processing of your application or result in a lower-than-deserved score or disqualification. Youmustcomplete the applicationandanswer the supplemental questions. Resumes, cover letters, and similar documents willnotbe reviewed for the purposes of determining your eligibility for the position or to determine your score.
All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions.Read each question carefully. Determine and select which "Level of Performance" most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training.The "Level of Performance" you choose must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered.In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function.If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions.If you have general questions regarding the application and hiring process, please refer to ourFAQ page (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) .
Yes
09
WORK BEHAVIOR 1 – ANALYZE INFORMATION
Reviews information in county court commitment, transfer, or release paperwork and legal custody orders for adherence to documentation, signature, and seal requirements. Analyzes classification and sentencing determinations for adherence to sentencing guidelines. Processes acceptance or recommends refusal of orders according to established policies and guidelines.Levels of PerformanceSelect the Level of Performance that best describes your claim.
A. I have experience evaluating court commitment, transfer, or release paperwork for adherence to documentation requirements and classification and sentencing guidelines. I contacted responsible parties to resolve discrepancies and recommended acceptance or refusal of orders based on established policies and guidelines.
B. I have experience evaluating court commitment, transfer, or release paperwork for adherence to documentation requirements and classification and sentencing guidelines. I reported discrepancies to a HIGHER AUTHORITY for resolution.
C. I have successfully completed college-level coursework related to auditing, criminal justice, or law.
D. I have NO experience or education related to this work behavior.
10
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.
The name(s) of the employer(s) where you gained this experience
Your experience evaluating court commitment, transfer, or release paperwork for adherence to documentation requirements and classification and sentencing guidelines, including how you addressed discrepancies
The actual duties you performed
Your level of performance
11
If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.
College/University
Course Title
Credits/Clock Hours
12
WORK BEHAVIOR 2 – DEVELOP AND MAINTAIN CASE FILES
Compiles information on inmates for the development of case records. Reviews all submissions to ensure they are complete and accurate and submitted according to prescribed procedures. Follows up with responsible parties to resolve discrepancies. Makes changes or updates to individual files when appropriate to maintain an accurate account of each inmate's personal information and status.Levels of PerformanceSelect the Level of Performance that best describes your claim.
A. I have experience developing and maintaining inmate case files with accurate information and status. I was responsible for making changes or updates to individual files to ensure compliance with procedures.
B. I have experience documenting details regarding inmates' personal information, activities, or status on forms or in notes as part of inmate case files.
C. I have experience documenting ANY information for record-keeping purposes.
D. I have successfully completed college-level coursework related to records management or writing.
E. I have NO experience or education related to this work behavior.
13
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.
The name(s) of the employer(s) where you gained this experience
Your experience developing and maintaining files on inmates
Your experience documenting information for record-keeping purposes, including the type of information you documented
The actual duties you performed and your level of responsibility
14
If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.
College/University
Course Title
Credits/Clock Hours
15
WORK BEHAVIOR 3 – RESEARCH INFORMATION
Researches information from corrections records and files in order to respond to inquiries or disseminate information. Gathers and compiles information from a variety of sources. Documents findings in reports or provides results to interested parties for inclusion in special projects.Levels of PerformanceSelect the Level of Performance that best describes your claim.
A. I have experience researching records and files for various projects and reports. When given a topic, I was responsible for compiling all available documents from a variety of data sources.
B. I have experience retrieving specifically requested records and files from a single records location.
C. I have successfully completed college-level coursework related to research methods, statistics, research design and analysis, or data collection.
D. I have NO experience or education related to this work behavior.
16
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.
The name(s) of the employer(s) where you gained this experience
Your experience compiling or retrieving information from records and files
The actual duties you performed
Your level or responsibility
17
If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.
College/University
Course Title
Credits/Clock Hours
18
WORK BEHAVIOR 4 – MAINTAIN INMATE CARE, CUSTODY, AND CONTROL
Maintains care, custody, and control of inmates per established departmental policies and procedures. Engages in direct communication with inmates to obtain and share information. Encourages appropriate behavior and compliance with security regulations. Issues negative sanctions, such as write-ups or loss of privileges when appropriate.Levels of PerformanceSelect the Level of Performance that best describes your claim.
A. I have experience maintaining care, custody, and control of inmates. I issued negative sanctions, such as write-ups or loss of privileges when appropriate.
B. I have experience maintaining care, custody, and control of inmates. I reported negative actions to another who was responsible for determining and issuing appropriate negative sanctions.
C. I have successfully completed training in the care, custody, and control of inmates or in law enforcement.
D. I have NO experience or training related to this work behavior.
19
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.
The name(s) of the employer(s) where you gained this experience
Your experience maintaining care, custody, and control of inmates
The actual duties you performed, including your experience issuing negative sanctions
Your level of responsibility
20
If you have selected the level of performance pertaining to training, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.
Training Source
Course Title
Credits/Clock Hours
Required Question
AgencyCommonwealth of PennsylvaniaAddress613 North StreetHarrisburg, Pennsylvania, 17120Websitehttp://www.employment.pa.gov