This job performs clerical and data entry duties for Administration.
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Essential Functions:
Managing the day-to-day workflow of all purchase order functions to include, but not limited to preparing purchase orders, maintaining and reconciling a purchase order log.
Advising and guiding appropriate staff to ensure proper purchase order procedures are being followed.
Maintain accurate purchase order documentation and/or files in the required order.
Act as a liaison between vendors and company when requested.
Keep yourself and company up to date and current with FTA’s BPPM, FTA & State regulations maintain and update the Procurement Policy and Purchasing Procedures Manual on yearly basis.
Checks all invoices to ensure correct price and follows through to ensure that materials ordered have been received.
Count fare box revenue every other week or when business necessitates.
Reconcile daily deposits.
Serve as backup for the Receptionist job when business necessitates.
Reconcile operators time using Trapeze and company developed programs and create time sheets. Release time sheets to supervisors and make any necessary corrections when approved by the Deputy CEO/General Manager.
Be familiar and up to date with all services provided by company and our affiliates.
Be familiar and up to date with company ’s program policies and procedures.
Maintains awareness of current organization and industry trends, keeps ahead of industry’s developments and applies best practices to areas of improvement.
Maintain confidentiality of information and Professional Customer/Employee/Supervisor relations.
Maintain the standards of company , including but not limited to the Drug & Alcohol, ADA, EEO, Title VI, Code of Conduct and safety policies and procedures.
Develop and conduct an on-board quality assurance program.
Travel throughout the service area of company to observe the facilities, operations and company staff.
Meet with staff of all levels to ensure that the policies and procedures of company are being followed by all staff as a quality assurance measure.
Ensure that all policies and procedures of company are implemented consistently and if not, discuss this with the appropriate supervisor for resolution.
Provide updates to the Deputy CEO/General Manager after visiting each location.
Benefits:
Paid Holidays
Paid Vacation
Retirement
Medical
Qualifications:
High school diploma or GED
One-year computer experience required
Must be able to type 40 words per minute.
Customer service experience preferred.
Five years increasingly responsible secretarial experience.
Three years current continual secretarial work.
Must be able to work in a fast-paced environment and have the ability to exercise good judgment and stay calm in emergency situations.
Bilingual preferred.
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