Position InformationPosting NumberSRGV7886Working TitlePROGRAM COORDINATORNumber of Vacancies1LocationEdinburg, TexasDepartmentGraduate CollegeFTE1.0FLSAExemptScope of JobTo assist in the operation of a program or multiple projects related to doctoral and graduate student recruiting, exercising independent judgment and authority as required. Responsible for all phases of the program, including budget recommendations, program selection, staff supervision, recommendations for future planning, and innovation.Description of Duties Coordinates program to ensure that implementation and prescribed activities are carried out in accordance with specified objectives. Supervises and manages the day to day activities and personnel of the assigned program. Develops and supervises the implementation of multiple projects or programs. Participates in budget planning and is responsible for controlling expenditures in accordance with budget allocations for the program. Serves as the initial point of contact for prospective doctoral students, guiding them through the inquiry process and connecting them to the appropriate faculty or program coordinators for detailed program-specific information. Coordinates the various activities of graduate recruitment within the Graduate College. Develops frameworks and resources to assist faculty in promoting their doctoral programs and enhancing visibility within their respective fields. Organizes and facilitates recruitment events, information sessions, and webinars to attract prospective doctoral students. Coordinates logistics, prepares presentations and ensures successful execution. Organizes the logistics of faculty and students to represent the university at recruitment events, conferences, and graduate school fairs to promote doctoral programs. Coordinates with university departments and external partners to gather and disseminate promotional materials (e.g., brochures, online content) for the recruitment and promotion of doctoral programs. Ensures materials are accurate, up to date, and aligned with program goals. Cultivates relationships with faculty, prospective students, and external partners to promote the doctoral programs and ensure positive engagement throughout the recruitment process. Reviews program records and reports of activities and recommends modifications to methods or procedures as required. Drafts brochures, letters, agendas, and contracts. Develops frameworks and resources to assist faculty in promoting their doctoral programs and enhancing visibility within their respective fields. May attends meetings, conferences, and seminars related to the graduate college’s mission and goals. Represents the graduate college at recruitment events, conferences, and graduate school fairs to promote doctoral programs, including occasional out-of-town travel. Provides appropriate reports as required for the project or program. Provides ongoing staff development, on site demonstrations and field based experiences related to project or program. Performs other duties as assigned.Supervision ReceivedGeneral direction from the assigned supervisor.Supervision GivenSupervises assigned staff.Required EducationBachelor’s degree from an accredited university.Preferred EducationN/ALicenses/CertificationsNone.Required Experience
Three (3) years of experience performing closely related duties, including program planning/coordination or related experience in the appropriate field of the program, or
One (1) year of the required experience with a Master’s degree, or
Five (5) years of the required experience with an Associate Degree or 60 hours of College Credit, or
Seven (7) years of the required experience with a High School Diploma or equivalent.
Preferred ExperienceN/AEquipmentAs specified for the particular job.Working ConditionsNeeds to be able to successfully perform all required duties. Normal office or classroom or outside environment. Some travel and weekend work is required. UTRGV is a distributed institution, which requires presence at multiple locations throughout the Rio Grande Valley. Particular project or program may require ability to drive a car for local or distant travel for consultation, training, meetings, or on site demonstrations. Must be able to bend, stoop, reach and lift for retrieving/maintaining files and for setting up multimedia equipment. Must be able to move between buildings, offices and classrooms. UTRGV is a distributed institution, which may require presence at multiple locations throughout the Rio Grande Valley.OtherAbility to interact in a professional manner with faculty, staff, students and the public. Excellent verbal and written communication skills. Demonstrated interpersonal skills. Independent decision making and problem solving ability. Must demonstrate effective project promotion skills, and, the ability to develop and maintain strong working relations with internal and external agencies and entities.Physical CapabilitiesN/AEmployment CategoryFull-TimeMinimum SalaryCommensurate with ExperiencePosted SalaryCommensurate with ExperiencePosition Available Date11/14/2024Grant Funded PositionNoIf Yes, Provide Grant Expiration DatePosting Detail InformationEEO StatementIt is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.Special Instructions to ApplicantsDear Applicant,Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:Date of BirthGenderEthnicity/RacePlease make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days.If you have any questions, please visit our Careers site at https://careers.utrgv.edu for detailed contact information.Additional InformationUTRGV is a distributed location institution and working location is subject to change based on need.All UTRGV employees are required to have a criminal background check ( CBC ). Incomplete applications will not be considered.Substitutions to the above requirements must have prior approval from the VP of HR & Talent Development .Quick Linkhttps://careers.utrgv.edu/postings/44920Posting Supplemental QuestionsRequired fields are indicated with an asterisk ().
Are you a current UTRGV employee?
Yes
No
Are you now, or previously, employed by The University of Texas System or any of its institutions?
Yes - I currently am employed by the UT System or its institutions
Yes - I have previously been employed by the UT System or its institutions
No - I have never been employed by the UT System or its institutions
Please select your highest level of completed education.
6th grade education
10th grade education
High School Diploma or GED
Associates Degree, Technical, or Trade School Degree/Certification or 60 Hours of College Hours
Bachelors Degree from an accredited university
Masters Degree from an accredited university
Ph. D. or other terminal degree from an accredited university
None of the above
Please provide the field of study for your education:
(Open Ended Question)
Please indicate the number of years of work experience you have directly related to the position in which you are applying for:
Less than 1 year
1 year
2 years
3 years
4 years
5 years
6 years
7 years
8 years
9 years
10 years
Over 10 years
Do you meet the minimum requirements for this position?
Yes
No
Applicant DocumentsRequired Documents
Resume
Optional Documents
Cover Letter/Letter of Application
Curriculum Vitae
Unofficial Transcripts
Reference Letter 1
Reference Letter 2
Reference Letter 3
Certifications and Licenses
Training Certificates
Other Document
List of 3 References
Unofficial Transcripts 2
Unofficial Transcripts 3
Letter of Interest
Unofficial Graduate Transcripts
Additional Document