AVEVA is a global leader in industrial software. Our cutting-edge solutions are used by thousands of enterprises to deliver the essentials of life – such as energy, infrastructure, chemicals and minerals – safely, efficiently and more sustainably.We’re the first software business in the world to have our sustainability targets validated by the SBTi, and we’ve been recognized for the transparency and ambition of our commitment to diversity, equity, and inclusion. We’ve also recently been named as one of the world’s most innovative companies.If you’re a curious and collaborative person who wants to make a big impact through technology, then we want to hear from you! Find out more at AVEVA Careers (https://www.aveva.com/en/about/careers/) .For more information about our privacy policy and how to manage cookies, visit our Privacy Policy (https://www.aveva.com/content/dam/aveva/documents/recruitment/AVEVA-Recruitment-Candidate-Fair-Processing-Notice-2024.pdf) .Job Description:
Update/Maintain the project financial system (Oracle).
Receive the booking package and review to ensure it complies with all the booking rules.
Maintain on SharePoint all documentation in individual project folders.
Issue the client invoices per milestones and monthly for time and material basis.
Issue project POs for third party labor, expenses, licenses or hardware.
Ensure completion and approval of all timesheets before month end, tracking and sending reminders.
Review project numbers monthly before month end for accuracy and raise flags when issue is found.
Maintain Salesforce Staged Orders and Validation in timely manner.
Coordinate actions with the collection teams and the delivery team when invoices are unpaid.
Answer various daily requests from PMs, clients and manager as needed.
Assist in enforcing QA procedures and internal procedures and practices acting as champion.
Support the project admin team to balance workload.
Essential Competencies, Knowledge, Skills and Experience
Degree in Business Administration or related field or matching work experience.
1-3 years of experience in project support environment.
Experience with ERP and Salesforce
Strong organizational and time management skills
High level of detail and strong organizational, analytical, and problem-solving skills with ability to work proactively.
Familiarity with financial processes and procedures.
Reporting and analysis experience
Capacity to work in a fast-paced environment and manage multiple priorities.
Excellent communication skills, both written and verbal
Adaptable and flexible to change.
Proficient in Microsoft Excel, Word, Outlook & PowerPoint.
Key Behaviors
Problem solver with attention to details.
Dynamic & Motivated
Ability to work both independently and in a team environment.
Adaptable and flexible to change.
Key Working Relationships
Project Analysts
Order Administrators
Project Managers
Project Controls
Sales Account Managers
Commercial Finance
Contract Management
Sales Operations
AVEVA requires all successful applicants to undergo and pass a comprehensive background check before they start employment. Background checks will be conducted in accordance with local laws and may, subject to those laws, include proof of educational attainment, employment history verification, proof of work authorization, criminal records, identity verification, credit check. Certain positions dealing with sensitive and/or third party personal data may involve additional background check criteria.AVEVA is an Equal Opportunity Employer. We are committed to being an exemplary employer with an inclusive culture, developing a workplace environment where all our employees are treated with dignity and respect. We value diversity and the expertise that people from different backgrounds bring to our business.Come and join AVEVA to create the transformative technology that enables our customers to engineer a better world.Empowering you with pioneering techAVEVA is a global leader in industrial software. Our cutting-edge solutions are used by thousands of enterprises to deliver the essentials of life – such as energy, infrastructure, chemicals and minerals – safely, efficiently and more sustainably.We’re the first software business in the world to have our sustainability targets validated by the SBTi, and we’ve been recognized for the transparency and ambition of our commitment to diversity, equity, and inclusion. We’ve also recently been named as one of the world’s most innovative companies.If you’re a curious and collaborative person who wants to make a big impact through technology, then we want to hear from you! Find out more at AVEVA Careers (https://www.aveva.com/en/about/careers/) .For more information about our privacy policy and how to manage cookies, visit our Privacy Policy (https://www.aveva.com/content/dam/aveva/documents/recruitment/AVEVA-Recruitment-Candidate-Fair-Processing-Notice-2024.pdf) .