Administrator

38579BRExtended Job Title:AdministratorPosition Description:Performs managerial work providing direction and guidance in setting and achieving goals and objectives; developing policies; reviewing guidelines, procedures, rules, and regulations; establishing priorities, standards, and measurement tools for determining progress in meeting goals; coordinating and evaluating program activities; and establishing and monitoring budget. May plan, assign, and supervise the work of others. Works under limited supervision with latitude for the use of initiative and independent judgment.Requisition ID:38579BRTravel Required:NoneMajor/Essential Functions:The Administrator for the Title V Grant will play a vital role in overseeing all business and financial functions related to the grant. This position is responsible for ensuring compliance with federal and institutional policies, managing budgets, coordinating financial reporting, and providing administrative support to the grant team. The Administrator will work closely with the Senior Director and other stakeholders to ensure the smooth operation of the grant's financial aspects and to support the achievement of grant objectives.

Financial Oversight and Reporting (50%):

Provide comprehensive financial management for the Title V Grant, including maintaining and updating financial records, processing paperwork, and ensuring compliance with federal requirements.

Prepare, update, and submit departmental, divisional, and federal expense reports regularly.

Develop, monitor, and report on budgets, including travel, procurement, and salary reports for the Director and department.

Travel Coordination and Processing (20%):

Meet with staff regarding travel funding, policies, and purchasing of supplies and materials.

Research and coordinate individual and group travel arrangements, ensuring all processes comply with grant and institutional guidelines.

Administrative Support (20%):

Coordinate hiring, onboarding and exit processes for all staff associated with the grant.

Provide general administrative support as needed.

Event and Program Support (10%):

Assist in the planning and execution of activities such as workshops, and other departmental events.

Supervise students as necessary.

Grant Funded?:NoMinimum Hire Rate:19.97Pay Basis:HourlySchedule Details:M-F 8-5Work Location:LubbockPreferred Qualifications:

Advanced Knowledge of Microsoft Office suite (Excel), Cognos Reporting, and TechBuy.

Experience with interviewing, hiring, and onboarding staff.

Supervision experience and a background in budgeting and purchasing.

The position requires effective communication, problem-solving, and the ability to meet deadlines and handle multiple responsibilities.

Experience with financial management, budgeting, and reporting, especially in a grant-funded environment.

Strong organizational and communication skills, with the ability to manage multiple tasks and meet strict deadlines.

Department:Student Faculty Staff SupportRequired Attachments:Cover Letter, Professional/Personal References, Resume / CVJob Type:Full TimeJob Group:First Line Other AdmnShift:DayRequired Qualifications:Bachelor's degree in area of expertise or closely related area required. Three years of experience in planning, developing, or implementing programs/projects or research grants. Additional education may substitute for required experience on a year-for-year basis.Does this position work in a research laboratory?:NoSafety Information:Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.Pay Statement:Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting www.depts.ttu.edu/hr/payplan.EEO Statement:All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.About the University:Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world.About Lubbock:Referred to as the “Hub City” because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock’s Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories.