Admin Assistant IIRequisition ID: 7257Location:Queen City, TX, US, 75572Department: AdministrationTravel: No Travel RequiredIf you are a GPI employee, please click the Employee Login before applying. (https://graphicpact2test.valhalla55.stage.jobs2web.com/)At Graphic Packaging International, we produce the paper cup that held your coffee this morning, the basket that transported those bottles of craft beer you enjoyed last weekend, and the microwave tray that heated your gourmet meal last night. We’re one of the largest manufacturers of paperboard and paper-based packaging for some of the world’s most recognized brands of food, beverage, foodservice, household, personal care and pet products. Headquartered in Atlanta, Georgia, we are collaborative, diverse, innovative individuals who create inspired packaging while giving back to our communities.With over 25,000 employees working in more than 130 locations worldwide, we strive to be environmentally responsible in our industry and in the communities where we operate. We are committed to workplace diversity and offer compensation and benefits programs that are among the industry’s best to reward the talented people who make our company successful.If this sounds like something you would like to be a part of, we’d love to hear from you.A World of Difference. Made Possible.Role SummaryThe Administrative Assistant provides a wide variety of administrative support to the Department Manager and personnel for The EHS and Quality Departments, including but not limited to maintaining department filing system, creating and maintaining reports, handling company sensitive and/or confidential correspondences and information. This role multitasks, meets critical timelines, and produces deliverables while maintaining the highest level of confidentiality and ethics.Responsibilities
Performs the daily administrative duties of The EHS and Quality Departments, including but not limited to filing, document and spreadsheet creation, developing reports, process COA’s and customer requests, data entry, update SEP Control Spreadsheet and communicate with entities outside of the mill
Provides telephone coverage; screens calls; takes messages and distributes in a timely and appropriate manner as required
Manages the calendar of Manager; schedules internal/external meetings and appointments; and coordinates conference calls
Coordinates travel arrangements (air, hotel accommodations and ground transportation) with travel agency; prepare detailed itineraries and assure accuracy and timely delivery of plans/tickets to travelers
Reviews managers' expense reports, verifies expense documentation and submits to accounting for payment
Liaison for ordering and re-orders of all office supplies. Checksstock to determine inventory level; anticipating needed supplies; places and expedites orders for supplies; verifies receipt of supplies
Assists with special projects including data entry on regulatory web sites, day-to-day tasks, material distribution and copies for meetings, process PCI testing samples and results and process trial updates.
Assists with setup of new employees
Writes requisitions as directed
Handles multiple projects in an efficient manner
Receives and reviews invoices for accuracy in a timely manner; accurately processes invoices and presents any inaccurate invoices to Manager
Develops and maintains cost control reports for the Administration department; including but not limited to, Procurement, Warehouse and Security
Develops and updates administrative systems to make them more efficient
Resolves administrative problems, coordinates activities with other administrative assistants as needed
Conducts daily review and filing of day lab bench sheets
Prints completed monthly water plant SWMOR, conducts checklist review and ensures delivery to TCEQ by 10th of each month
Assist in gathering records for audits and inspections
Responsible for mill mail room including postage meter
Other duties as assigned
Required Qualifications
High School diploma or GED required
Three (3) years administrative experience
Ability to multi-task in a fast-paced environment
Proficient and accurate data entry skills
Excellent written and verbal communication skills and interpersonal skills to effectively communicate with all levels of the organization and the public
Excellent time management skills and the ability to multi-task and prioritize work
Strong organizational and planning skills
Attention to detail and problem-solving skills
Professionalism
Ability to proficiently utilize Microsoft Office Suite office applications; Word, Excel, PowerPoint and Outlook
Ability to handle confidential or sensitive information ethically with tact, courtesy, and discretion
Ability to type sixty (60) words per minute
Must be legally authorized to work in the United States
Must be able to pass pre-employment background screening and drug screen
Desired Characteristics
Associate Degree in business discipline
Five (5) years of experience in an administrative role
Experience with Sharepoint and
Experience with Microsoft Access
Pay Range: [[min 48,165]] - [[Mid 60,230]]GPI’s Benefit Program
Competitive Pay
401(k) w/employer matching
Health & Welfare Benefits
Medical, dental, vision, and prescription drug coverage
Short and Long-Term Disability
Life Insurance
Accidental Death & Dismemberment (AD&D) Insurance
Flexible Spending and Health Savings Accounts
Various Voluntary benefits
Adoption Assistance Program
Employee Discount Programs
Employee Assistance Program
Tuition Assistance Program
Paid Time Off + 11 paid company holidays each year
Applicants will be accepted on an ongoing basis and there is no deadline.Additional information will be shared during the hiring process. Each candidate’s compensation offer will be based on multiple factors including, but not limited to, knowledge, skills, past experience, job duties, geography, and business need, among other things.Graphic Packaging is an Equal Opportunity Employer. All candidates will be evaluated on the basis of their qualifications for the job in question. We do not base our employment decision on an employee's or applicant's race, color, religion, age, gender or sex (including pregnancy), national origin, ancestry, marital status, sexual orientation, gender identity, genetic identity, genetic information, disability, veteran/military status or any other basis prohibited by local, state, or federal law.Click here to view the Poster, EEO is the Law. (http://performancemanager4.successfactors.com/Graphicpkg/SFeeoisthelawfederalposter.pdf)Nearest Major Market: Texarkana