Administrative Assistant

Description We are offering a contract to permanent employment opportunity for an Administrative Assistant role based in Sandy, Utah. The role is within the detail oriented services industry where you will be tasked with managing office administration, coordinating company events, managing vendor relations, and supporting various departments with strong administrative skills. Responsibilities Oversee all aspects of office administration to ensure smooth daily operations Coordinate company events, luncheons, and meetings in collaboration with relevant departments Serve as the primary contact for vendors, managing relations and communication Handle phone reception duties, including triage, on-hold messages, and staff support for phone system features and updates Assist in the maintenance of annual IT budget in cooperation with the Chief Operations Officer, Controller, and Manager of Marketing Media and Strategic Partnerships Facilitate new permanent orientation and support employee exit procedures, ensuring smooth transitions Oversee the maintenance and replacement of office technology and equipment, as well as ordering office supplies and conducting price comparisons Maintain general office organization and neatness, including storage areas and public spaces Provide primary support for document control, including member/client records Coordinate special data/systems projects as assigned and provide strong administrative support to various departments using Microsoft Word and Excel Support Manager of Marketing Media and Strategic Partnerships with recognition programs, producing and distributing awards certificates and awards, and related projects. Requirements Proficiency in Microsoft Office Suite including Microsoft Word, Microsoft Excel, Microsoft Outlook, and Microsoft PowerPoint Ability to handle inbound and outbound calls, demonstrating excellent customer service skills Proficient in managing email correspondence, ensuring timely and accurate responses Strong organizational skills to effectively schedule appointments and manage calendars Excellent data entry skills, with emphasis on accuracy and speed Demonstrated ability to provide high-quality customer service Ability to communicate effectively, both verbally and in writing Strong organizational skills and attention to detail Ability to multi-task and prioritize tasks in a fast-paced environment Demonstrated professionalism in dealing with clients and colleagues Ability to work independently and as part of a team. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .