Accounts Payable SpecialistJob DescriptionWe are seeking a detail-oriented and experienced Accounts Payable Specialist to join our dynamic team. The ideal candidate will manage invoice processing, payment preparation, vendor communication, document management, and expense reports. You will play a crucial role in monitoring cash flow, resolving discrepancies, and ensuring compliance with audit trails.Responsibilities
Invoice Processing: Receive, review, verify, and code invoices; match with purchase orders and receipts; resolve discrepancies.
Payment Processing: Prepare and process payments, including checks, ACH, and wire transfers; validate approvals; verify vendor banking information.
Vendor Communication: Respond to inquiries; request missing or corrected invoices; provide payment details.
Document Management: Scan, upload, file, and archive invoices and payment records.
Expense Reports: Review and verify expense reports; match receipts; process reimbursements.
Cash Flow Monitoring: Track payments; update cash flow reports; notify management of shortages.
Issue Resolution: Resolve invoice disputes; escalate unresolved issues.
Aging Reports and Analysis: Generate and review accounts payable aging reports; follow up on overdue invoices; report findings.
Vendor Account Reconciliation: Reconcile vendor statements; resolve discrepancies; request statements regularly.
Compliance Checks: Review invoices and payments for compliance; ensure audit trails.
Process Improvement Reviews: Assess and suggest improvements for payment processing; identify recurring issues.
Data Entry Audits: Review and update entries for accuracy.
Vendor Setup and Maintenance: Verify and input new vendor details; update banking information; perform due diligence.
Month-End Close Preparation: Ensure all invoices are entered; reconcile accounts payable balances; submit accrual entries.
Account Reconciliations: Reconcile accounts payable sub-ledger with the general ledger; resolve discrepancies.
Reporting and Documentation: Generate month-end reports; archive documentation.
Audit Support: Prepare records for audits; respond to inquiries.
Process Evaluations: Review and propose improvements for month-end processes.
Vendor 1099 Preparation: Verify vendor data; generate and issue 1099 forms.
Year-End Close Support: Assist with year-end accruals and reconciliations; archive records.
Audit and Compliance Testing: Participate in compliance testing; provide documentation.
Essential Skills
2-4 years of experience in accounts payable or a similar role
1-3 years of experience working with Excel, including pivot tables and formulas
Strong knowledge of accounts payable processes, invoice processing, purchase order reconciliation, and data entry
Proficiency in Microsoft Excel
Additional Skills & Qualifications
Associate's or Bachelor’s degree in accounting or a related field (preferred but not required)
Experience in the manufacturing industry is a plus
Familiarity with SOX, GAAP, and company policy compliance
Experience with ERP systems and process automation
Work EnvironmentThis position requires you to work 5 days per week in the office located in Sterling, VA, with the potential to earn a hybrid schedule (working from home on Mondays and Fridays) based on strong performance. You will work within normal business hours, with some flexibility and flexible reporting times between 7 AM and 9 AM once established in the role. The environment is fast-paced with high volumes.Contact Me:Kaitland ClawsonView my availability here:https://www.linkedin.com/in/kaitland-clawson-552605154/Book an appointmentPay and BenefitsThe pay range for this position is $25.00 - $33.00 Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)Workplace TypeThis is a hybrid position in Sterling,VA.Application DeadlineThis position will be accepting applications until Jan 27, 2025.About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.