Job Overview
We are seeking a professional and organized Receptionist/Administrative Assistant to join our team. This role is essential in ensuring smooth daily operations by providing exceptional customer service, managing administrative tasks, and supporting office management functions. The ideal candidate will be proficient in office software, possess excellent communication skills, and have experience in clerical and administrative roles. This position offers an engaging work environment where attention to detail and organizational skills are highly valued.
Responsibilities
Greet visitors and clients at the front desk with professionalism and courtesy
Manage multi-line phone systems, handle inquiries, and direct calls appropriately
Perform data entry, maintain filing systems, and ensure accurate record keeping
Support office management tasks including bookkeeping with QuickBooks and other software
Assist with document proofreading, editing, and preparation of correspondence
Provide customer support via phone, email, or in person to ensure client satisfaction
Handle administrative duties such as copying, scanning, mailing, and organizing office supplies
Maintain a clean and organized front desk area to promote a welcoming environment
Qualifications
Proven experience as a receptionist or administrative assistant in an office setting
Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Experience with QuickBooks or similar bookkeeping software is preferred
Excellent organizational skills with the ability to manage multiple tasks efficiently
Strong communication skills with professional phone etiquette
Attention to detail for proofreading and data entry tasks
Ability to handle clerical duties such as filing, and document management accurately
Prior experience in office management or personal assistant roles is advantageous
Demonstrated ability to provide exceptional customer service in person or over the phone
Ability to work independently with minimal supervision while maintaining a high level of professionalism
Job Type: Full-time
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Apply in person or email resume