Vacancy expired!
Chem Master is franchising and expanding Nationally. Our national headquarters is based in Eau Claire Wisconsin. Management opportunities available.
Job Description: Chem Master Cleaning and Restoration Office Manager for our Eau Claire Wisconsin location.
Position Overview: As an Office Manager at Chem Master Cleaning and Restoration, you will play a crucial role in ensuring the smooth and efficient operation of our office. With your strong organizational skills, bookkeeping expertise, scheduling proficiency, and Microsoft Office experience, you will support our team of technicians and management in providing exceptional cleaning and restoration services to our customers. You will oversee office administration, financial tasks, scheduling, and assist in maintaining accurate records and documentation.
Responsibilities:
Office Management:
Oversee day-to-day office operations, including managing correspondence, mail, and office supplies.
Maintain a well-organized filing system for documents, contracts, and records, ensuring easy retrieval.
Coordinate office equipment maintenance and repairs and liaise with relevant service providers.
Ensure a tidy and welcoming office environment, promoting professionalism and productivity.
Bookkeeping:
Perform various bookkeeping tasks, including invoicing, accounts receivable, and accounts payable.
Maintain accurate financial records and documentation using appropriate software and tools.
Reconcile financial statements, bank statements, and credit card statements on a regular basis.
Assist in preparing financial reports, budgets, and forecasts as required.
Scheduling:
Coordinate and manage technician schedules and appointments, ensuring optimal efficiency.
Oversee customer appointments, ensuring timely and accurate communication between technicians and customers.
Update and maintain the scheduling system, reflecting any changes or cancellations promptly.
Collaborate with the operations team to ensure adequate staffing and resources for each project.
Administrative Support:
Provide administrative support to the management team, including calendar management, meeting coordination, and travel arrangements.
Assist in the preparation of presentations, reports, and documents using Microsoft Office applications.
Prepare and distribute internal communications, memos, and company-wide announcements.
Respond to customer inquiries, provide exceptional customer service, and redirect calls as appropriate.
Qualifications:
Proven experience as an office manager or in a similar administrative role.
Strong bookkeeping skills and working knowledge of various bookkeeping software.
Proficient in using Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
Excellent communication skills, both written and verbal.
Attention to detail and high accuracy in record-keeping and financial tasks.
Ability to handle confidential information with integrity and discretion.
Experience in scheduling and coordinating appointments is desirable.
Note: This job description can be modified to suit the specific requirements and preferences of your organization.
As the Office Manager at Chem Master Cleaning and Restoration, your role will be instrumental in maintaining the efficiency and organization of our office operations. With your bookkeeping experience, scheduling expertise, organizational skills, and Microsoft Office proficiency, you will support the day-to-day administrative tasks, ensure accurate financial management, and provide essential support to our team. Your contributions will help Chem Master deliver high-quality cleaning and restoration services to our valued customers.
Vacancy expired!