ABOUT SHERIDAN MEMORIAL HOSPITAL
Sheridan Memorial Hospital is a progressive, state-of-the-art facility nestled beneath the Big Horn Mountains in beautiful Northeast Wyoming. Founded over 100 years ago, Sheridan Memorial is licensed for 88 beds with over 60 physicians who provide primary medical care and specialty care in more than 15 areas. We are proud of our more than 700 employees who provide personalized, patient-centered care in a healing environment. When people think of excellent healthcare, they think of Sheridan.
Responsible for the coordination of the materials management system throughout our health system with regards to procurement, processing and distribution of materials and services. This system should meet or exceed the requirements and be accomplished at the most favorable cost.
ESSENTIAL JOB FUNCTIONS
- Develops policies and procedures in the areas of procurement, inventory control, receiving and storage, distribution, and duplicating throughout the hospital.
- Coordinates productive hours, space, equipment and expense as they relate to materials and service contracts.
- Provides administrative support to the Chief Financial Officer and Director of Financial Services.
- Understands how to identify underlying supply/product problems that impact the organization and can work with management across departments to develop and implement solutions. This may include but not limited to educational sessions, work flow evaluation, policy and process development, and product reviews for various departments.
- Develop the department’s operational plan and direct/support staff in execution of departmental goals.
- Reviews, evaluates and approves all purchase orders processed through materials.
- Reviews, evaluates and approves all requests for non-stock purchases prior to procurement.
- Maintains good interdepartmental and intradepartmental relationships by providing the highest level of services, management assistance and open communication.
- Interfaces directly with all departments with regards to materials that have been requested to ascertain specifications and need.
- Is essential in the involvement of all aspects and functions of the department.
- Maintains adequate supply levels throughout the hospital, utilizing the PAR level replenishment system.
- Develops department staff via ongoing in-service education, on-the-job training, evaluations and open departmental meetings.
- Negotiates and acts as the contact person for all purchase agreements with the various distributors for materials that may or may not be addressed by a group purchasing organization.
- Interviews sales representatives and reviews vendor performance data in relation to overall service rendered.
- Solicits proposals from various manufacturers and distributors for all supplies and equipment throughout the hospital, with the exception of pharmaceuticals and dietary products.
- Coordinates the maintenance of the Materials computer software program.
- Assists all department Managers in the budget process, which includes operating and capital budget preparation and maintenance.
- Coordinates the maintenance of supplies in the hospital in emergency situations and maintains sources of emergency supply items from other health facilities and vendors.
- Ensures that the Materials Management Department follows established safe practices for receiving hazardous substances.
- Coordinates leases for various large ticket items.
- Coordinates market trend studies.
- Participates in strategic planning and PI activities.
- Departments are represented in at least one organizational Performance Improvement activity per year.
- Ensures that all rules and regulations are observed by employees, to include overall corporate compliance and compliance with JCAHO standards.
- There is a mechanism for the ongoing review of departmental policies and procedures that meets the JCAHO standards.
- Performs all additional tasks as assigned by the CFO or Administration.
Education / Experience / License and Certifications
- Minimum of a Bachelor’s Degree with emphasis on business administration, economics or a related field. Master’s degree preferred.
- Minimum of 3 years supervisory experience, preferred.
- Minimum of 3 years of related experience, preferred.
- Experience may be accepted in lieu of a college degree.
- At least five (5) years of experience with Inventory Control.
- Knowledge of JCAHO and state regulations.
- Certified Buyer Certificate, preferred.
- Basic computer knowledge
- Proficient in the use of Lean management practices.
- Excellent written and verbal communication; proficient use of English language.
- Exercises a high degree of initiative, judgment, and discretion.
- Demonstrates solid abilities to analyze situations accurately and taking effective action.
- Establishes and maintains effective work relationships establishing and maintaining effective working relationships.
- Proficient in organizing work, delegating and achieving goals and objectives.
- Demonstrates high level of judgment and discretion in developing, interpreting, and implementing policies and procedures.
- Works effectively with physicians, other medical staff, and external agencies. Demonstrates excellent customer relations skil
Sheridan Memorial Hospital is an equal opportunity/Affirmative Action employer and gives consideration for employment to qualified applicants without regard to race, color, religion, sex, national origin, disability or protected veteran status. If you’d like more information about your EEO rights as an applicant under the law, please click here.
Specific demands not listed: Possible exposure to blood and or body fluids / infectious disease / hazardous waste requiring the use of Personal Protective Equipment. Exposure to odorous chemicals / specimens and Latex products.
Pre-employment drug and alcohol screening is required.