Here's a great opportunity to get in at the ground level of a new dirtwork and concrete company! Must have a minimum of 3 years of experience in a construction company.
We are in need of a staff accountant to assist the Controller. They should have strong analytical and quantitative skills, accuracy, and attention to detail.
A staff accountant's role includes:
Record keeping: Recording and tracking all company transactions
Financial statement preparation: Reviewing financial statements for accuracy and preparing monthly balance sheets
Tax preparation: Preparing tax documents and ensuring compliance with tax laws
Budget preparation: Helping prepare budgets and working with vendors and suppliers to negotiate payment terms
Financial reporting: Preparing reports that summarize a company's economic performance
Account reconciliation: Reconciling a company's accounting records and bank statements
Monthly close procedures: Assisting with bank reconciliations, depreciation, and fixed asset additions and disposals
Documentation for auditors: Preparing documentation for auditors
Accounting tasks
Recording, verifying, and consolidating transactions
Preparing and recording entries for assets, liabilities, revenue, and expenses
Maintaining and balancing subsidiary accounts
Maintaining the general ledger
Preparing financial reports, such as balance sheets and profit and loss statements
Managing payroll
Leadership responsibilities
Leadership roles, such as:
Guiding accounting personnel in their daily tasks
Communicating with company executives about financial strategies
Offering advice and suggestions to management to improve accounting processes and financial stability
Other responsibilities
Formulate and recommend accounting policies
Monitor financial activities and prepare reports
TASKS INLCUDE:
Accounts Receivable
1. Collection of appropriate lien waivers needed for Bank draws
2. Create smaller project invoices based on time and materials
3. Prepare in Excel AIA G702/G703 Pay Applications
4. Create invoices based on Estimates
5. Receive payments on Projects
6. Make collections calls
Accounts Payable
1. Contact subcontractors when project funds are available, send out payments and collect appropriate lien waivers
2. Enter Payables and Credit card transactions
3. Process payables per Controller’s direction
4. Prepare Warranty Letters upon issuance of final payments
5. Reconcile credit accounts
Payroll:
1. Verify and enter all information from time cards
2. Process payroll
3. Give Payroll Summary to Controller for review
4. Enter Mileage/Gas Log information into QuickBooks
5. Perform company Truck Evaluations on the first payday of each month
Job Costing:
1. Create new Customers in Quick Books
2. Enter Estimates into QB and Co-Construct Software
Monthly TPT Reporting/Quarterly/Yearly Payroll Reporting:
1. Prepare and process all state and city sales tax reports in Excel and file on AZ.gov
2. Prepare and process payroll quarterlies in QB (e-file)
3. Prepare and process annual W2s and 1099s and file with applicable authorities
Subcontractor Insurance
1. Request from Subs and Vendors W9s, WC/GL and Auto, update tracking logs
2. Verify compliance with Insurance standards and log insurance by Project (when applicable) for each subcontractor
3. Send out deficiency report letters (monthly) listing subcontractors missing certificates and/or items on certificates
4. Update all Subcontract data in QuickBooks – i.e. Phone & Fax, emails, W9, WC/GL, Type, etc.
5. Send out deficiency report letters (monthly) listing subcontractors missing certificates and/or items on certificates
6. Prepare documents for insurance audits for Controller’s review
Server
1. Maintain accuracy the files you are responsible for on server and paper system
2. Maintain Subcontractor Insurance & W9 log/database on server
Other Duties:
1. Answer calls, greet customers, make and return calls as needed
2. Light errands – bank deposits, post office, office supplies
3. Order marketing materials – shirts, business cards, etc.
Benefits include: Paid Time Off, Group Health Plan options, 401K