Office Assistant

Description We are offering a contract to hire employment opportunity for an Office Assistant based in Irvine, California. The job function is primarily ensuring that the office operations run smoothly by managing correspondence, performing administrative tasks, scheduling appointments, and meetings. This role is essential in maintaining a well-organized and efficient office environment. Responsibilities: Oversee correspondence including answering phone calls, replying to emails, and sorting and distributing mail Handle administrative tasks such as filing, typing, copying, and scanning Organize and maintain files and databases in a confidential manner Schedule appointments, meetings, and events while ensuring proper coordination of logistics Prepare and edit documents such as reports, memos, and invoices Assist in the preparation of regularly scheduled reports Track office supply inventory and order more supplies as needed Maintain cleanliness and organization of the office environment Assist colleagues with administrative tasks and provide supportive services to the supervisor or manager Perform any other necessary task assigned by the managers or supervisorsSkills: Proficiency in Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, and Microsoft Word Understanding of Office Functions and Clerical Duties Experience in handling Billing Functions and Project Scheduling Ability to Provide Ad Hoc support as required Excellent Customer Service and Correspondence skills Requirements Proven experience as an office assistant or in another relevant administrative role for at least two years Working knowledge of office equipment, including printers and fax machines Proficiency in MS Office Suite (MS Excel, MS Word, MS Outlook) Strong organizational skills with a problem-solving attitude Excellent written and verbal communication skills Attention to detail and problem-solving ability Knowledge of office management systems and procedures Experience with office management software like MS Office (MS Excel and MS Word, specifically) Strong organizational skills with a problem-solving attitude Excellent written and verbal communication skills Experience with billing functions, clerical duties, correspondence, and customer service Familiarity with 'About Time' software for time tracking and management Ability to handle scheduling and project scheduling tasks effectively Willingness to provide ad hoc support around the office as required Strong customer service skills and professional demeanor Ability to work well in a team environment and contribute positively to the team dynamics. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .