Position Overview
We are seeking a highly organized, energetic, motivated and proactive Executive/Personal Assistant to provide comprehensive support to the owner of the company. This role requires exceptional multitasking abilities, very strong written and verbal communication skills. The ideal candidate will serve as a trusted right-hand person who anticipates needs, manages priorities with grace, and maintains absolute confidentiality.
Responsibilities
Screen and prioritize incoming emails and calls, determine appropriate action with urgency.
Draft, edit, and send correspondence while ensuring tone and content align with his communication style.
Maintain organized systems for tracking communications requiring follow-up or response.
Attend meetings to take comprehensive notes and track action items and deadlines
Help process sales orders, pack and ship product samples for key clients.
Compile price lists and quotations tailored to specific client needs.
Track a daily to-do list and follow-up on action items and deadlines.
Manage business and personal appointments.
Arrange travel itineraries and meetings including flights and accommodations.
Handle other personal administrative tasks as needed.
Maintain strict confidentiality regarding all business and personal matters.
Build and maintain relationships with important contacts.
What We're Looking For
Outstanding organizational skills with meticulous attention to detail.
Ability to remain calm under pressure and adapt quickly to changing priorities.
Strong problem-solving skills and resourcefulness.
High emotional intelligence and interpersonal skills.
Self-motivated with ability to work independently.
Professional demeanor with polished presentation.
Genuine interest in providing exceptional support and making the executive's life run smoothly.
Required Qualifications
Minimum 2 years of experience supporting C-level executives or similar high-level positions.
Bachelor’s degree in any field.
Details
Location: Downtown Los Angeles 90015
Schedule: Monday-Friday 8:00am-4:30pm
Full time, in person, permanent position
Salary: $25-$26 per hour
Health insurance (after 90-day probation period)
Paid sick time (after 90-day probation period)
Free Paid Parking