Administrative Assistant

Description We are seeking an Administrative Assistant for our team in Santa Clara, California, United States. In this role, you will be responsible for various administrative tasks in an office setting, keeping the workplace organized and running smoothly. This position offers a contract to permanent employment opportunity.Responsibilities: Greet and assist customers, ensuring a welcoming and orderly front desk and lobby area Oversee the cleanliness and organization of the office, conference rooms, and kitchen area Coordinate with vendors for office plant and foliage maintenance Manage and replenish office supplies, groceries, and sundries inventory Coordinate work orders and scheduling of office maintenance Handle document access on the Intranet portal for employees in collaboration with the IT department Maintain logs for credit card payments and purchase orders Receive and dispatch Office mail and FedEx/UPS shipments Manage wireless phone lines and monthly payments Ensure compliance with office business licenses and business entities Coordinate travel arrangements for employees and customer visits, including flight, hotel, transportation, and catering services. Requirements Proficient in Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook Experience with answering inbound and outbound calls Excellent customer service skills and ability to interact professionally with all levels of staff and clients Strong data entry skills with attention to detail and accuracy Ability to manage email correspondence effectively and professionally Experience with scheduling appointments and managing calendars Ability to handle multiple tasks simultaneously and meet deadlines Good verbal and written communication skills Must exhibit a high level of confidentiality and discretion Ability to work independently as well as part of a team Strong organizational skills and ability to prioritize tasks Proactive and able to take initiative when necessary. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .