Annual Salary: $72,850.59-$97,626.76
Status: Full Time, Regular
Reports to: Director of Asset Management
Closing Date: October 17, 2024
WHO WE ARE
The Marin Housing Authority (“MHA”) is a small, dynamic agency, well-respected in our field. Our mission is to assist low- and moderate-income people to secure and maintain quality, affordable housing. With 50 employees working at MHA, we serve thousands of people through a wide range of programs and services, including public housing for families, seniors and the disabled; housing choice vouchers (Section 8); supportive housing services for special needs populations; rental assistance payments; and financial and technical assistance for moderate-income first-time homebuyers and low-income homeowners.
POSITION DESCRIPTION
MHA is seeking highly qualified candidates for the position of Capital Funds Project Coordinator who under general direction from the Director of Asset Management, will plan, organize and coordinate capital improvement and construction projects from conceptual initiation through construction closeout. Manages capital fund program and will provide direct support to development and asset management departments
ESSENTIAL DUTIES AND RESPONSIBILITIES
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific duties does not exclude them from the position if the work is similar or related to the job classification.
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Ø Under general guidance from Director of Asset Management, manages the Capital Funds.
Ø Works with a variety of individuals and agencies, contractors, inspectors, and licensing and regulatory agencies.
Ø Assists with cost-estimation, scheduling of construction, repair and modification projects as assigned (project schedules, cost analysis, permits, purchasing/bid time and construction, etc.).
Ø Evaluates condition of existing locations for the purpose of determining construction and/or renovation requirements and ensuring compliance with plans, specifications and local codes and ordinance. Develops and coordinates preventative maintenance programs.
Ø Coordinates capital construction activities (e.g. renovations, inspections, contractor and architect meeting, permitting activities, project close-outland calendars, mandated reports, etc.) for the purpose of ensuring that all phases of construction project are completed within specifications.
Ø Maintains a variety of manual and electronic files and /or records (e.g., material samples job related communications, etc.) for the purpose of providing up-to-date reference and complying with regulatory requirements and established guidelines.
Ø Monitors project activities (e.g. costs, time and materials, schedules, budgets, purchases, change orders, etc.) for the purpose of ensuring objectives are achieved within budget and timeframe and in compliance with established requirement.
Ø Prepares written materials (e.g. correspondence, memos, budgets, costs, bid invitations, calendars, schedules, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information's.
Ø Conducts and researches HUD established procurement and reporting procedures as needed.
Ø Recommends policies, procedures and/or actions on issues that relate to construction projects for the purpose of providing information and/or direction for making decisions on Agency controlled housing.
Ø Responds to inquiries (e.g. administrative staff, local inspectors, contractors, architects, the public, etc.) for the purpose of providing required information and/or referring to appropriate source.
Ø Reviews and variety of construction-related information for the purpose of ensuring completeness of records and insurance claims.
Ø Serves as an Agency representative in a variety of meeting (e.g. planning, community, vendor, etc.) for the purpose of conveying and receiving information related to assigned projects and activates.
Ø Perform related work and ad hoc projects, as assigned/required.
REQUIREMENTS
Please see attached job classification for a non-exhaustive list of duties.
EDUCATION/EXPERIENCE
Education equivalent to graduation from a four-year college or university with major course work in engineering, project management, architecture or equivalent work experience.
Experience: Four years of progressively responsible experience in engineering or construction management preferred. One year of experience as a general contractor may be substituted on a year for year basis for this experience.
KNOWLEGDE OF:
Ø Working knowledge of HUD Capital Funds Program and the submission requirements
Ø The steps and processed necessary for effective maintenance and/or capital fund planning
Ø The section 3 and Davis Bacon requirements for procurement and contracting
Ø Understanding the obligating and expenditure process and the deadlines under the Capital Fund finale rule
Ø Recognizing basic procurement requirements of Marin Housing Authority
Ø The principles of ethics in procurement
Ø The basic Public Housing Development process
Ø Understanding of principles and practices of construction, personnel management and grant administration; technical specifications and practices of cost-effective construction
Ø Ability to multi-task under tight timelines.
ABILITY TO:
Ø Plan, organize, assign, coordinate, review and evaluate the work of professional, technical, consultant and administrative support staff.
Ø Prepare, administer and monitor a project budge and anticipate future budgetary needs.
Ø Develop persuasive oral presentations of Ideas and recommendations.
Ø Interpret and apply complex rules, regulations, laws and ordinances.
Ø Provide assistance and project management oversight on assigned projects.
Ø Evaluate alternative project approaches and adopt effective solutions.
Ø Prepare accurate and detailed written material, including staff and administrative reports.
Ø Analyze policies, proposed code amendments and changes to established programs and policies.
Ø Exercise sound, independent judgment and initiative within established guidelines.
Ø Establish and maintain effective working relationships with a diverse workforce.
Ø Interact effectively to problem-solve and partner with internal and outside agencies and contractors. Make significant contribution as a member of the Agency's management team.
LICENSE:
Applicant must possess a valid California class C driver’s license and a satisfactory driving history.
COMPENSATION / BENEFITS
Annual salary range is 72,850.59-$97,626.76. We offer a comprehensive benefits package that includes a generous monthly allowance for medical premiums; dental and life insurance monthly premiums are fully covered by MHA; CalPERS retirement 2% @ 62; a 457 deferred compensation plan; 12 paid sick days per year; 10 days paid annual leave per year for the first two years, and will progressively increase as years of service increase (up to 30 days per year); 40 hours of float leave hours per year and 13 paid holidays. Finally, the Housing Authority has 9/80 schedule available to employees, which, upon supervisor approval, allows eligible employees to have every other Friday off.
TO APPLY
For consideration for this excellent job opportunity, you must submit a completed Marin Housing application at htpps://www.marinhousing.org/careers by October 17, 2024. We prefer for applications to be submitted on our website. Hearing impaired TDD, please call 1-800-735-2929. Please do not fax applications. In addition to a Marin Housing application, candidates are encouraged to submit a resume, cover letter, copies of relevant license(s) and/or certifications, and references. Please note that our primary means of communication with applicants is sent via email, therefore, please include a valid email address on your application.
EXAMINATION PROCEDURE
Following review of applications/resumes and additional documentation, the most highly qualified candidates will be invited to continue in the selection process. The selection process may consist of a written test, practical exam, oral interview or any combination. Eligible applicants will be notified by email of the exact time and place of assessment and interview. Offer of employment may be contingent upon successful completion of a background check, which includes but not limited to, reference check, degree verification, criminal records check.
In compliance with the Immigration Reform Act of 1986, individuals offered employment by Marin Housing would be required to show the specified documentation as proof of authorization to work in the United States before hiring would occur.
Marin Housing Authority is an equal opportunity, affirmative action employer.Minorities, women and individuals with disabilities are strongly encouraged to apply.Upon request, reasonable accommodations will be made for persons with disabilities and for religious reasons.