Description Temp to Hire OpportunityRobert Half has an exciting opportunity for a reputable construction company who has project currently on site at SFO. The Administrative Assistant provides crucial support to the Project Management team, ensuring smooth operations and efficient project execution. This role requires personal drive, initiative, resourcefulness, professionalism, and integrity. The position demands high attention to detail, financial understanding, and excellent organizational and communication skills. Duties/Responsibilities:
Provide administrative support to ensure efficient office operations, including answering phone calls, scheduling meetings, and supporting visitors
Perform general administrative tasks such as filing, typing, copying, scanning, and making travel arrangements for senior staff
Assist with the preparation and submission of project proposals and bids
Facilitate the project process from setup to closeout by organizing initial documentation, coordinating necessary approvals, tracking project milestones, maintaining project documentation, managing transmittals and submittals, creating O& M manuals, drafting warranty letters, and preparing closeout documents
Manage insurance certificates and bonds, including bid, payment, and performance bonds.
Handle contracts and change orders, ensure approvals, and provide copies to accounting.
Oversee the Potential Change Order (PCO) process within ProjectSight, ensuring accurate reconciliation of the PCO log with the accounting software.
Support special projects and organize occasional job-site or office meetings, lunches, and breakfasts
Copy, scan, and order drawings for projects as requested.
Requirements
Required Skills/Abilities:
Proficiency in computer software, including Microsoft Office Suite (Word, Excel, Outlook,PowerPoint), Adobe Acrobat, and Bluebeam
Strong organizational and priority management skills
Excellent interpersonal, verbal, and written communication skills
Strong administrative writing and reporting skills
Competence in managing processes and analyzing information
Ability to solve problems efficiently and effectively
High level of professionalism and integrity
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .