Retirement Accounting Manager I/II

Retirement Accounting Manager I/II Print (https://www.governmentjobs.com/careers/ventura/jobs/newprint/4577579) Apply  Retirement Accounting Manager I/II Salary $96,319.60 - $149,830.49 AnnuallyLocation Ventura, CAJob TypeFull-Time RegularJob Number0946RET-24AC (YM)DepartmentVentura County Employees' Retirement AssociationOpening Date07/18/2024Closing Date8/1/2024 5:00 PM Pacific

Description

Benefits

Questions

DescriptionPLEASE READ THIS BULLETIN CAREFULLY AS IT CONTAINS IMPORTANT INFORMATION ON THE POSITION AND THE RECRUITMENT PROCESSVENTURA COUNTY EMPLOYEES’ RETIREMENT ASSOCIATIONThe Ventura County Employees’ Retirement Association (VCERA) is a multi-employer, defined benefit, public pension plan located in Ventura County, California. Founded in 1947, the association is governed by the County Employees Retirement Law of 1937 (“1937 Act”) and the California Public Employees’ Pension Reform Act of 2013 (PEPRA). VCERA’s primary responsibility is to provide lifetime retirement benefits for eligible employees of the County of Ventura, Ventura County Superior Court, Ventura County Air Pollution Control District (APCD), Ventura Regional Sanitation District (VRSD) and VCERA.To adequately fund the lifetime service retirement, lifetime disability retirement, supplemental, cost-of-living and death benefits of its members, VCERA receives biweekly contributions from members and employers (i.e., plan sponsors) as well as earnings from its diversified investments. Retirement law vests oversight of the agency in a nine-member Board of Retirement (with three additional alternate members), which invests VCERA’s assets, sets policy and appoints a Retirement Administrator to manage the day-to-day operations of the retirement system.THE POSITIONUnder general direction of the VCERA Chief Financial Officer, the Retirement Accounting Manager I/II plans, organizes, and directs the payroll and fiscal activities of the Fiscal Division in order to produce accurate accounting records and reports for tracking and decision-making.The successful candidate will have extensive experience interpreting and applying local, state, and federal rules and regulations governing fiscal operations; working with automated systems, and reporting; and be skilled in learning complex payroll operations and accounts payable quickly; and planning, directing, controlling, and managing payroll and accounts payable operations, staff, and services.Additionally, the ideal candidate will have considerable experience with governmental accounting practices, procedures, and standards in compliance with union memorandums of agreements; supervision of staff in a public-sector environment including conducting performance evaluations; experience with automated pension, payroll, financial accounting, and accounts payable systems.APPROXIMATE SALARIES ANNUAL SALARIESManager, Accounting I: $96,319.60 to $134,847.44Manager, Accounting II: $107,021.77 to $149,830.49The eligible list established from this recruitment may be used to fill present and future Regular (Temporary or Fixed-term), Intermittent, or Extra Help vacancies for this position only. There is currently one (1) Regular vacancy within the Ventura County Employees’ Retirement Association.NOTE: If appointed at the lower level, incumbent may be promoted to the higher level without further examination upon meeting the minimum requirements, demonstrating satisfactory performance, and in accordance with the business needs of the agency.Manager, Accounting I/II are management classifications and are not eligible for overtime compensation.TENTATIVE SCHEDULEOPENING DATE: July 18, 2024CLOSING DATE: August 1, 2024Examples Of DutiesDuties may include but are not limited to the following:

Plans, organizes, manages and directs the activities and operations for the Ventura County Employees’ Retirement Association (VCERA) Fiscal Division responsible for processing retired member payroll and accounts payables for all of VCERA and its retired members; manages and participates in the development of agency goals, objectives, policies and procedures;

Analyzes the VCERA Fiscal Division’s overall fiscal data requirements for its various operations and directs the development and implementation of systems and procedures to meet those requirements;

Develops and implements VCERA’s payroll/accounts payable policies and procedures and ensures that activities are conducted in accordance with laws, ordinances, rules and regulations; recommends and administers policies and procedures;

Directly and through subordinate staff, selects, trains, and supervises professional, technical and clerical accounting staff; organizes and assigns appropriate workload levels; assigns and reviews work; establishes performance standards, evaluates work, and conducts performance evaluations; provides or coordinates staff training; implements discipline procedures; ensures the provision of a high performing VCERA’s payroll/accounts payable operation to accurately coordinate activities;

Analyzes new legislation and changes in regulations to determine impact on the agency’s operations; advises executives accordingly, and devises strategies for coping and complying with changes;

Plans and prepares various comprehensive retirement financial, management and statistical reports;

Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; recommends, within agency policy, appropriate staffing levels; assesses and monitors workload, administrative and support system, and internal reporting relationships; identifies opportunities for process improvement; directs implementation of change;

Develops and implements long and short-term strategic plans in support of agency’s goals and objectives;

Coordinates audits of assigned functional area with internal and external auditors;

Assists in the development of the VCERA’s annual budget; monitors and controls the budget to ensure conformance with expenditure plans;

Attends Retirement board meetings and conducts a variety of meetings including management and staff meetings;

Performs other related duties as required.

Typical QualificationsThese are entrance requirements to the examination process and assure neither continuance in the process nor placement on an eligible list.EDUCATION, TRAINING, and EXPERIENCE: Extensive education and experience which has led to the acquisition of the required knowledge, skills, and abilities.An example of qualifying experience and education includes:Possession of a Bachelor's degree with at least eighteen (18) semester units of college-level accounting coursework, including one (1) semester of Managerial Accounting and one (1) additional upper division business related course,AND Five (5) years of progressively responsible professional accounting experience of which two (2) years (for level I) or four (4) years (for level II), must be at a supervisory or management level with responsibilities for fiscal operations;OR Two (2) years as a Principal Accountant (for level I) or as a Manager, Accounting I (for level II), for the County of Ventura with fiscal operations experience.Experience Substitutions The following may substitute for one (1) year of professional fiscal experience for a maximum substitution limit of one (1) year experience:

Certified Public Accountant (CPA) license issued by the State of California

Certified Information Systems Auditor (CISA) designation

Certified Payroll Professional (CPP) certificate

Project Management Professional (PMP)

Master Business Administration (MBA), Master of Public Administration (MPA) or a related degree.

Education/Experience Substitution:Professional level accounting experience may be substituted for up to two (2) years of undergraduate education on a year-for-year basis, provided the candidate possesses at least eighteen (18) semester units of college-level accounting coursework, including one (1) semester of Managerial Accounting and one (1) additional upper division business related course work.NECESSARY SPECIAL REQUIREMENTS

Intermediate proficiency in Microsoft Word, Excel and Access or a similar database management system.

Beginning proficiency with Outlook and Teams.

Experience managing fiscal system projects, such as implementation of or updates to automated payroll and/or accounts payable systems, implementing procedures in compliance with local, state and/or federal rules and regulations governing operations, or similar projects.

Experience planning, directing, controlling, and managing fiscal operations and services.

Strong written communication skills, which must be demonstrated in the completion of the employment application and supplemental questionnaire.

Verification of the required college degree and eighteen (18) semester units of college-level accounting and business coursework is required:

Submit your college transcripts/grade reports from an accredited college or university which shows your name, the conferred date of your degree, the major area of study and courses completed to Yvonne.Martinez@ventura.org within three (3) days of your application being submitted.

If you need additional time to submit transcripts, contact the analyst conducting the recruitment for an extension.

Unofficial transcripts are acceptable.

Degree(s) from a foreign institution require an academic credential evaluation to determine the U.S. equivalency.

If the name on this documentation is different from the name on your application, include documents that show the name change (e.g., a marriage certificate).

DESIRED Possession of a relevant certification (e.g., Certified Payroll Professional, Certified Public Accountant).Experience with:

SQL

Fiscal functions, practices, and/or procedures aligned with union memorandums of agreement;

Governmental payroll and accounts payable operations;

Processing retired member payroll and accounts payable within a pension system with 10,000 or more members;

Vitech V3/LRS Pension Gold/Tegrit Arrivos/Sagitec Neospin, PeopleSoft, Microsoft Dynamics, and/or CGI Advantage;

Supervision of staff in a public-sector environment including performance management.

KNOWLEDGE, SKILLS, and ABILITIES Thorough and comprehensive knowledge of: operations, services and activities of the Ventura County Employees’ Retirement Association (VCERA); Generally Accepted Accounting Principles (GAAP), practices and standards; financial and operational auditing standards and techniques; principles and practices of leadership, motivation, team building and conflict resolution; principles and practices of supervision, training and performance evaluation in a public-sector environment; principles and practices of organization, administration and personnel management; principles and practices of project management; local, state and federal rules and regulations governing fiscal operations including government accounting and auditing practices, procedures and standards applicable to payroll and accounts payable; memorandums of agreement applicable to agency functions, practices, procedures and standards; knowledge of the application of automated systems for payroll/accounts payable processing and reporting.Skilled in: research, problem solving, data analysis; written and verbal communication; learning complex payroll/accounts payable operations quickly; management and leadership; planning, directing, controlling fiscal operations, staff and services; relationship building with people at all levels of VCERA operations; interpreting and applying provision of codes, regulations, statutes and ordinances relevant to assigned operations; developing and implementing fiscal monitoring and control mechanisms; planning and implementing the application of automated systems for payroll/accounts payable processing and reporting; developing and conducting effective presentations to VCERA management, executives, Board of Retirement and employees; use of computers and related technology including software applications specific to the work performed, such as pension administration, financial management and large human resource/payroll systems, such as Vitech V3/LRS Pension Gold/Tegrit Arrivos/Sagitec Neospin, PeopleSoft, Microsoft Dynamics, and/or CGI Advantage.Ability to: plan, organize, lead, and manage the work of supervisory, professional, technical and clerical fiscal staff; model leadership behavior; manage change and encourage/support staff impacted by change; gain cooperation through dialogue and influence; analyze and evaluate administrative and abstract auditing concepts and procedures; develop and implement new or revised policies and procedures to adapt to internal and external policy changes or legal mandates; analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations; manage the production of various critical, enterprise-wide, comprehensive reports; exercise sound judgment in sensitive situations; communicate effectively, both orally and in writing; and establish and maintain effective working relationships with those contacted in the course of work.At the II level (in addition to the KSAs listed above):Thorough and comprehensive knowledge of fiscal policy objectives of the agency or department; fiscal management best practices; General Fund fiscal and operational parameters; principles of strategic planning.Ability to: coordinate the development of agency wide payroll/accounts payable policies that will adapt to internal and external policy changes or legal mandates; provide financial/fiscal advice to executive management including making or negotiating payroll/accounting payables fiscal related decisions for budgetary and strategic planning purpose.Recruitment ProcessFINAL FILING DATE: Applications must be received by the County of Ventura Human Resources in Ventura, California, no later than 5:00 p.m. on Thursday, August 1, 2024.To apply on-line, please refer to our web site at www.ventura.org/jobs. A paper application can be obtained by calling (805) 654-5129. Our address is County of Ventura Human Resources Division, 800 South Victoria Avenue, L-1970, Ventura, CA 93009.NOTE TO APPLICANTS: Sufficient information must be provided under the Education/Work Experience portions of the application and supplemental questionnaire to thoroughly and accurately demonstrate your qualifications to determine eligibility. A resume may be attached to supplement your responses in the above sections; however, it may not be submitted in lieu of the application. NOTE: If presently permanently employed in another "merit" or "civil service" public agency/entity in the same or substantively similar position as is advertised, and if appointed to that position by successful performance in a "merit" or "civil service" style examination, then appointment by "Lateral Transfer" may be possible. If interested, please click here (http://vcportal.ventura.org/CEO/HR/docs/LateralTransfer.pdf) (Download PDF reader) for additional information.SUPPLEMENTAL QUESTIONNAIRE - qualifying All applicants are required to complete and submit the questionnaire for this exam at the time of filing. This questionnaire and may be used throughout the examination process to assist in determining each applicant's qualifications and acceptability for the position.APPLICATION EVALUATION - qualifying All applications will be reviewed to determine whether the stated requirements are met. Applicants meeting the stated requirements will be invited to continue to the next step in the recruitment process.TRAINING and EXPERIENCE EVALUATIONThe Training and Experience Evaluation (T&E) is a structured evaluation of the job application materials submitted by a candidate, including the written responses to the supplemental questionnaire. The T&E is NOT a determination of whether the candidate meets the stated requirements; rather, the T&E is one method for determining who are the better qualified among those who have shown that they meet the stated requirements. In a T&E, applications are either scored or rank ordered according to criteria that most closely meet the business needs of the agency. Candidates are typically scored/ranked in relation to one another; consequently, when the pool of candidates is exceptionally strong, many qualified candidates may receive a score or rank which is moderate or even low resulting in them not being advanced in the process.NOTE: The selection process will likely consist of an Oral Exam, which may be preceded or replaced with the score from a Training and Experience Evaluation (T&E), contingent upon the size and quality of the candidate pool. In a typical T&E, your training and experience are evaluated in relation to the background, experience and factors identified for successful job performance during a job analysis. For this reason, it is recommended that your application materials clearly show your relevant background and specialized knowledge, skills, and abilities. It is also highly recommended that the supplemental questions within the application are completed with care and diligence.ORAL EXAMINATION - 100% A job-related oral examination will be conducted to evaluate and compare participating examinees' knowledge, skills, and abilities in relation to those factors which job analysis has determined to be essential for successful performance of the job. Examinees must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list.NOTE: If there are three (3) or fewer qualified applicants, an examination may not be conducted. Instead, a score of seventy percent (70%) will be assigned to each application, and each applicant will be placed on the eligible list.ELIGIBLE LISTApplicants successfully completing the exam process may be placed on an eligible list for a period of one (1) year.BACKGROUND INVESTIGATION The selected candidate may be subjected to a thorough post-offer, pre-employment background investigation which may include inquiry into past employment, education, criminal background information, and driving record.EQUAL EMPLOYMENT OPPORTUNITYThe County of Ventura is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding, and related medical conditions), and sexual orientation. CONTACT INFORMATIONFor further information about this recruitment, please contact Yvonne Martinez by e-mail at Yvonne. Martinez@ventura.org or by telephone at (805) 654-3051.YOUR BENEFITS AS A COUNTY OF VENTURA EMPLOYEEMANAGEMENTTo learn more about Benefits, Retirement, and the Memorandum of Agreement (MOA), see links below.

Benefits website (https://hr.ventura.org/benefits) or you may call (805) 654-2570.

Retirement FAQ's (https://vcportal.ventura.org/CEO/benefits/docs/RETIREMENT%20-%20FAQs.pdf)

Memorandum of Agreement

Union Codes: MB3, MB4, MS, MT, MCC, MU01 Many of the supplemental questions below are multi-part questions that relate to Necessary Special Requirements of the position. In order to process your application, we must receive thorough responses to all questions. If you fail to answer any part of the question, you may be disqualified. Do you understand this requirement?

Yes

No

02

You are required to submit transcripts or grade records to verify the successful completion of the required course work used to qualify for this recruitment.

You must show that you have completed a minimum of 18 semester units of college-level accounting, business, and/or business-related coursework (e.g., public administration, information technology, etc.).

Please choose the statement below which best describes your situation related to transcripts or grade records.

A copy of my transcripts or grade records is attached to my on-line application.

I will email a copy of my transcripts or grade reports to katie.reynolds@ventura.org as soon as possible but no later than 3 days after the submitting of my application.

I do not have and/or cannot submit a copy of my transcripts or grade records. I understand this means I will not be considered further in the examination process.

I am qualifying on experience as a Principal Accountant or Manager, Accounting I with payroll and accounts payable responsibilities within the County of Ventura and do not need to submit transcripts.

03

Of the options listed below, please check the box that reflects your supervisory and/or management level experience with responsibilities for fiscal operations.

0 to less than 2 years of supervisory/management experience

2 to less than 4 years of supervisory/management experience

4 to less than 6 years of supervisory/management experience

6 or more years of supervisory/management experience

04

Describe your work experience supervising and/or managing while working as an accounting professional. Include all the following in your answer:

A) The name(s) of the employer(s) where you obtained the experience

B) The number of team members directly supervised and/or managed

C) Job titles or classifications of team members supervised, managed or led

D) Primary functions you oversaw

E) Experience with performance management and/or issuing disciplinary action within a public sector environment

Employer(s) where you obtained the experience must be included in the previous work experience section to be considered qualifying.

If you do not have this kind of experience, please type, "No experience."

05

Describe your work experience planning, directing, controlling, and managing fiscal operations and services. Include all the following in your answer:

A) The name(s) of the employer(s) where you obtained the experience

B) Total number of years of experience

C) The specific tasks performed related to payroll and accounts payable operations and/or services

D) The size of the enterprise(s) by number of employees paid regularly

E) Any experience with fiscal functions, practices, and/or procedures aligned with union memorandums of agreement

Employer(s) where you obtained the experience must be included in the previous work experience section to be considered qualifying.

If you do not have this kind of experience, please type, "No experience."

06

Describe your experience utilizing automated systems. Include all the following in your answer:

A) Names of the employer(s) where you received the experience

B) Total number of years of experience

C) Projects managed related to implementation or updates to payroll and/or fiscal systems, including updates in compliance with local, state and/or federal rules and regulations governing payroll/accounts payable operations

D) Specific systems used, especially PeopleSoft 9X or later payroll modules, UKG Workforce Dimensions, CGI Advantage 3.1 or similar accounts payable system

Employer(s) where you obtained the experience must be included in the previous work experience section to be considered qualifying.

If you do not have this kind of experience, please type, "No experience."

07

Describe two (2) examples of your experience implementing procedures in compliance with local, state and/or federal rules and regulations governing payroll and accounts payable fiscal operations. For each example include all the following in your answer:

A) Names of the employer(s) where you received the experience

B) Specific local, state and/or federal rules and regulations involved

C) Impacts or changes to fiscal operations necessitating the new procedures

D) Your role(s) (e.g., analyst, lead, supervisor, manager, etc.)

E) Unions involved.

Employer(s) where you obtained the experience must be included in the previous work experience section to be considered qualifying.

If you do not have this kind of experience, please type, "No experience."

08

Indicate your level of proficiency (beginner, intermediate or advanced) with Word, Excel, Outlook, Teams, SQL and Access or a similar database management system.

Include examples of documents created and/or functions performed with each of these tools.

If you have no experience with one or more, identify it/them and type, "No experience."

09

Check any of the following which you possess. You are required to attach a PDF of the related diploma, certification, or license to your application under the "Certificates and Licenses" section.

Active Certified Public Accountant (CPA) license issued by the State of California

Certified Information Systems Auditor (CISA) designation

Active Certified Payroll Professional (CPP) designation

Project Management Professional (PMP)

Master's degree in Business Administration or Public Administration, or related degree

I do not possess any of the above licenses or certifications

Required Question

AgencyVentura CountyAddress800 S. Victoria Avenue LOC. #1970 Ventura, California, 93009 Phone(805) 654-5129 Websitehttp://hr.ventura.org Apply Please verify your email address Verify Email