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Program CoordinatorRequisition Number: 57638Location: Boulder ColoradoEmployment Type: University StaffSchedule: Full TimePosting Close Date: 08-Jul-2024Date Posted:Job SummaryThe CU Real Estate Center (CUREC) Program Coordinator is responsible for managing event and program logistics for CUREC's industry events and advisory board meetings, and will also provide administrative and logistics support for student events. The Program Coordinator will regularly communicate with all of CUREC's partners and ensure digital files and the database of partners are well managed. This position reports to the Associate Director of Operations of the CU Real Estate Center (CUREC) in the Leeds School of Business.The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.Who We AreAt Leeds , we have an outstanding vantage point, and while were located at the foot of the Rocky Mountains, were not talking about the scenery. Set in the heart of Boulder, Colorado-one of the nations most vibrant business communities-Leeds offers unparalleled access to world-changing entrepreneurs, national research institutions and award-winning faculty!What Your Key Responsibilities Will BeEvent Management
Take the lead in managing logistics for all CUREC programs, events, and advisory board meetings and committees.
Assist with logistics for student events and programs including the undergraduate Fellows program and graduate student events, as well as logistics for CU Real Estate Network alumni events.
Manage CUREC Signature Events: Annual Real Estate Forum, Golf Tournament and Holiday Party.
Act as the lead staff role for planning, budgeting, registration, parking, catering, staffing, site selection and logistics of events.
In collaboration with CUREC Associate Director of Operations, secure event locations and negotiate all event contracts (location, catering, AV, etc.).
Lead on-site event coordination including speaker preparation, registration and check-in, AV materials and VIP handling.
Recruit and manage event volunteers.
Work with CUREC Associate Director of Operations to manage expenses and revenue for these events; maintain accurate and detailed records as needed and work within a predetermined budget for each.
CUREC Student Events
Responsible for room reservations, catering, parking, completing Leeds executive experience form for external guests, and assisting as needed for bi-monthly student Fellowship meetings and graduate student events.
Advisory Board Meetings
In collaboration with the Executive Director and Associate Director of Operations, plan and manage logistics for CURECs International Advisory Board (IAB) bi-annual meetings (70+ individuals), including entertainment, staffing, site selection, material preparation, meeting minutes and catering, as well as onsite and offsite event coordination.
As requested by the Executive Director or Associate Director of Operations, attend IAB committee meetings and assist with meeting scheduling, planning, minutes and follow-up.
Administrative Assistance
Assist with daily department administrative functions for the Center. Serve as assistant to the Executive Director of the Center and provide administrative support to Center staff.
Serve as the first point of contact for the Center for internal and external audiences; manage phone, email and walk-in traffic for CUREC, providing superior customer service.
In partnership with the Associate Director of Operations, schedule CUREC staff meetings and events.
Order supplies and student awards.
Create and manage all invoices, receivables, and sponsorships for key signature events and symposiums.
Working with staff, assist with logistics for student treks, including hotel reservations, travel arrangements and reservations, as well as student expense reimbursements.
Assist the Executive Director with a variety of tasks, including scheduling meetings, completing monthly expense reports, managing travel and conference reservations, etc.
Communications and Data Management
Send communication (primarily by email) to a variety of partners, including donors, board members, alumni, employers, faculty and students.
Manage mailing lists in Salesforce for CUREC communications with various partner groups, both internal and external constituents.
Track program and event attendance, and update Salesforce records with this information.
Assist staff in the development of marketing and communication materials used to promote the Center and its programs.
Create and maintain digital files and records.
Student Worker Supervision
Complete the recruitment and hiring process for Center student employees.
The Center generally has 1-3 student employees each year and this position manages those who are assisting with events/programs and administrative assistance, ensuring adequate assistance is provided.
In collaboration with staff, set work priorities and tasks for student employees helping with events, monitoring workload, flow and resources.
What You Should Know
This position offers a hybrid work modality with 3 days on campus and 2 days of remote work per week. This role works Monday-Friday during normal business hours, with occasional evening work to support special events (typically 6 times a year).
What We Can OfferThe hiring range for this position is $53,000-$55,000 annually. Relocation is available for eligible candidates.BenefitsThe University of Colorado offers excellent benefits (https://www.colorado.edu/jobs/benefits) , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder (https://www.colorado.edu/about) .Be StatementsBe ambitious. Be pioneering. Be Boulder.What We Require
Bachelor's degree from an accredited institution and 1 year of experience in project, event or program management, or equivalent combination of education and/or experience.
What You Will Need
Ability to manage multiple, complex events.
Outstanding interpersonal and communication skills.
Ability to synthesize information clearly and concisely, both verbally and in writing.
Competent in Microsoft Office (Word, Excel, PowerPoint and Outlook).
Ability to take initiative, learn and respond quickly.
Demonstrated detail orientation and ability to multi-task.
Ability to present self professionally.
Confident in problem-solving and adapting to changes.
Able to thrive as part of a team with various individuals and support others.
Strong work ethic, determined and committed to successfully delivering results for both the role and Center.
Excellent customer service skills.
Promote creating an inclusive environment to reflect our values and vision at Leeds.
Special InstructionsTo apply, please submit the following materials:
A current resume.
A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
We may request references at a later time.Please apply by July 8th, 2024 for consideration.Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs. (https://www.colorado.edu/jobs/)In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.To apply, visit https://jobs.colorado.edu/jobs/JobDetail/Program-Coordinator/57638 (https://apptrkr.com/5368974)Copyright 2024 Jobelephant.com Inc. All rights reserved.Posted by the FREE value-added recruitment advertising agency (https://www.jobelephant.com/)jeid-8826351219747e459d1ce60044ddfd89The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.
Vacancy caducado!