This position requires a high level of organization, discretion, and flexibility to assist with both on-site administrative tasks and personal errands for management and project staff.
Role Overview
The Executive Site Assistant will provide a combination of project coordination, logistics management, and personal support to ensure smooth daily operations. You’ll work closely with supervisors, vendors, and support teams to handle everything from document tracking to local errands with professionalism and reliability.
Key Responsibilities
Assist site management with scheduling, logistics, and coordination
Manage shipping, deliveries, and package pick-ups/drop-offs
Handle personal errands such as dry cleaning, supply runs, and local purchases
Maintain organized logs, receipts, and expense tracking
Support safety compliance documentation and daily reports
Liaise with vendors and service providers as needed
Ensure confidentiality and discretion at all times
Qualifications
Previous experience as an assistant, runner, or coordinator preferred
Strong organizational and multitasking skills
Valid driver’s license and reliable transportation
Professional appearance and communication
Ability to work independently and handle changing priorities
Must be trustworthy, punctual, and safety-conscious
Compensation & Benefits
Competitive hourly rate (based on experience)
Overtime and mileage reimbursement available
PPE and site orientation provided
Opportunity to work with a top-tier data center project team