Title: Assistant Principal of Operations
Reports to: Principal
Team: School-Based Operations
Type: Full-Time; Salaried; Year-RoundPOSITION OVERVIEW
The Assistant Principal of Operations (“APO”) provides excellent operational support to one specific KIPP Jacksonville school to help realize their mission by providing high-quality and personalized service to students, staff, and families at their school. The APO provides the daily support needed to make operations run smoothly at their school. The APO position leads the strategic vision of operations at the school level. The APO position provides support for a variety of stakeholders and problem-solves operational issues.
This role is ideal for someone with previous K-12 leadership experience and can articulate commitments to educational equity and operational excellence that mirror the region’s vision and goals. Success in this role is measured by (1) day-to-day operations effectiveness (2) family satisfaction metrics (3) hitting student enrollment metrics (4) school operations staff retention. The APO typically manages all other school-based operations team members and performs other duties as assigned by the  Principal. The APO reports directly to the Principal but has a dotted line to the Sr. Director of Operations at the Regional level. The Sr. Director of Operations provides regional support, coaching, and regional context/metrics for the APOs across the region and the Principal manages them/evaluates them. The APO is part of the school-based operations team and is a year-round employee. Typical hours for school-based leaders are aligned to that school Monday through Friday and there may be occasional meetings, special school events, or commitments that fall outside of these hours.
 SPECIFIC DUTIESStudent Recruitment and Enrollment:
APO is responsible for ensuring that their school is fully enrolled throughout the year.School-based student enrollment and re-registration, including messaging, parent communications, and special eventsOngoing onboarding of new families and studentsManages a school operations team to ensure compliance requirements related to enrollment are met, including maintaining a cumulative folder for each student, requesting records from new student’s previous schools, ensuring they are enrolled in the SIS and other systems, etc.Partnering with the Director of Student Recruitment and Enrollment to present school information to potential new families or community groups On and Off Campus Events:
APO is responsible for scheduling, coordinating the logistics of, and executing all on and off campus events. Field tripsSchool-based family and community eventsStaff outings/team buildersEnsuring safety of students at all times by coordinating adult supervision and securityPartner with Athletic Director and School Leader to coordinate student clubs, sporting events, and other special events Vendor/Regional Team Relationships:
APO is responsible for maintaining vendor or regional team relationships and advocating for the needs of their school with these vendors.  Finance:Manages monthly budget to actual of school’s discretionary spendingMeets regularly with Director of Finance to discuss major upcoming projects, grant requests, and strategic spending initiatives Custodial/Facilities:Work directly with Facilities Tech to address custodial or facilities needsWalkthroughs/Surveys of school facilities to proactively identify issuesOn-campus events  (set-up/supplies, HVAC/trash set-up)Transportation:Work directly with Transportation Manager to address any bus needsCoordinate logistics of arrival and dismissal (i.e. student safety, staff duty spots, etc.)Field Trips schedulingAssist with daily arrival/dismissal as needed (arrival, dismissal, late buses)IT:Work directly with IT vendor to ensure all IT needs are metHelp teachers create systems in classrooms to minimize IT repairsHuman Resources:Work directly with HR Director to ensure HR needs are metOnboarding new staff to school proceduresAnswering questions regarding the handbook from a school lensManaging school staff paid time off (PTO)Talent:Onboards instructional staff to the day-to-day operations of the school Manages school ops-based team including the hiring, onboarding, and coaching of the School Operations Coordinator, Social Worker, LPN and Front Office Coordinator Meals:Daily upkeep (observations, issues)Build/maintain vendor relationshipField trips/special meals (i.e. Literacy night & other on campus events) Purchasing:
APO is responsible for purchasing procedures and budgeting in partnership with the Principal. All purchasing is done in partnership with regional support and guidance.Product research including price matchingVendor activities – Sending POs, setting up accounts, tracking order/delivery status, fixing errorsEfficient storage process design and executionManage the School Operations Coordinator to ensure delivery of products to staff and regular restockingCredit card receipt/reconciliationTracking and reporting discretionary spend to school leaders
Day-to-Day Operations:
APO is responsible for ensuring that day-to-day operations at their school run smoothly.Work with Front Office Coordinators to establish logistical and safety procedures that best fit the needs of the schoolAssist with strategic planning of attendance procedures, record keeping, and auditingManage substitute pool and ensure all classrooms have necessary coverage if a teacher is absentOversee student attendance procedures and interventions and partner with stakeholders to meet metricsPresenting whole group to the school staff about various procedures and policiesEnsure policies are in place and followed to maximize student and staff safetyLead a full school-operations team including a School Operations Coordinator, a Social Worker substitutes, a Front Office Coordinator, and a school nurse to accomplish critical operational tasks for the schoolProvide professional development, weekly check-in’s, and general onboarding for any members of the school operations team  Campus Safety: APO is responsible for the general safety of teachers, students, and staff at their school. Schedules monthly drills (lockdown, fire) as well as quarterly drills (secure campus) to ensure compliance with state and district regulationsFacilitates school-based Behavior Threat Assessment Team (BTAT) meetings on a monthly basis The logistical lead of safety for their school  Student Attendance:APO is responsible for the daily attendance of students to ensure academic success. Attends monthly regional meetings on attendance interventionsCo-leads school-based attendance strategy with school counselorEnsures daily attendance is taken by teachers  Parent Communication:
APO is responsible for timely, professional, and informative communication with families.Oversee parent communication, including robocalls, letters sent home, etc.Communications include: upcoming on or off-campus events, grades, etc.Organize and distribute student weekly foldersAddress any logistical parent concernsReview and act on relevant and regular parent feedback through Possip in partnership with the school administration team  Other:Testing Assistance: help with schedules, hallway duty, proctoring (if certified teacher)Other projects as assigned by the Principal   COMPENSATIONThe starting salary for this position is $62,000. Free individual level health benefits, including medical, dental, and visionFree individual short-term and long-term disability insurance 403(b) retirement program with a company matchTo support professional practice and growth, all teachers and coaches receive individualized coaching and professional developmentBenefit subject to change each school year. Details would be outlined in an offer letter, if issued.