Our client, a leading Private Equity firm is looking for an Office Manager/Executive Assistant to join their Miami, Florida office. This role is for candidates that have worked in a financial firm, are capable of working independently and collaboratively and have arranged travel, schedules and have done calendar coordination, and who has helped in the process of moving an office. This is an exciting role for individuals that thrive wearing multiple hats, have a proactive approach, and are easily adaptable and resourceful. Must have a no task is too small attitude. Work 5 days in the office (with some flexibility) from 8:30 – 5:30pm EST, and very rarely must be flexible to work overtime. Very generous salary + B.
8:30 – 5:30
· The salary goes up to $140k base, plus a discretionary bonus as well as medical and other benefits.
Responsibilities:
· Office Manager duties
· Aid in the process of moving offices
· Liaise with IT
· Prioritize daily agendas and correspondences
· Responsible to ensuring all meeting materials are always accessible and up to date
· Work with various departments throughout the firm
· Create expense reports, ad hoc projects, presentations and travel itineraries
· Manage mass amounts of confidential / sensitive information and documentation
· Always works with the utmost professionalism and personability
· Strategically coordinate professional and personal appointments, events and travels, ensuring all information is updated with details
Required Qualifications:
· Prior experience working as an Office Manager in a corporate office
· Clear written and verbal communication
· Ability to be flexible and responsive
· Forward-thinking and proactivity
· Works with the utmost confidentiality and discretion
· Experience and success planning and executing corporate events is a plus but not required
· Ability to work independently and collaboratively
· Proficient in Microsoft Office Suite, specifically Outlook, Excel, PowerPoint, and Word