Bureau Coordinator - OPS - 31902274 Date: Jul 8, 2024 Location: TALLAHASSEE, FL, US, 32399 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforceoperations/humanresourcemanagement/forjobapplicants/everify) .Requisition No: 832697 Agency: Division of Emergency ManagementWorking Title: Bureau Coordinator - OPS - 31902274Pay Plan: TempPosition Number: 31902274 Salary: $25.00 - $30.00 hourly Posting Closing Date: 07/22/2024 Total Compensation Estimator Tool (https://compcalculator.myflorida.com/) Bureau Coordinator – OPS Bureau of Mitigation State of Florida Division of Emergency Management This position is located in Tallahassee, FL The Florida Division of Emergency Management plans for and responds to both natural and man-made disasters. These range from floods and hurricanes to incidents involving hazardous materials or nuclear power. The Division of Emergency Management (FDEM or Division) is the liaison between federal, state, and local agencies. FDEM prepares and implements a statewide Comprehensive Emergency Management Plan, routinely conducts extensive exercises to test state and county emergency response capabilities, provides technical assistance to local governments as they prepare emergency plans and procedures, as well as conducts emergency operations trainings for state and local government agencies. The Division serves as the lead agency for the State Emergency Response Team (SERT), whose primary goal is the coordination of the state’s efforts during disaster response and recovery. This coordination is conducted within the State Emergency Operations Center (SEOC) in Tallahassee. Additionally, the Division manages the State Watch Office; the 24-hours a day operation tasked with providing situational awareness to stakeholders statewide. After a disaster, FDEM conducts damage assessment surveys and advises the Governor of the state of Florida on whether to declare an emergency and seek federal relief funds. It is against this backdrop that FDEM strives to demonstrate its mission of, “Coordinate, collaborate and communicate with our community stakeholders for a resilient Florida” along with our vision of, “Leading the Profession in building prepared and resilient communities”. Position Overview and Responsibilities: The Bureau of Mitigation manages millions of dollars in grant funding for risk reduction projects in the State of Florida. In addition to these grant programs, the Bureau oversees the National Flood Insurance Program (NFIP) and is responsible for local and state hazard mitigation plans. This position serves as a Coordinator for the Mitigation Bureau and will assist the Bureau Chief and Deputy Bureau Chief with management, administration, and special projects. The duties and responsibilities for the position include, but are not limited to, the following:
Compose monthly and annual reports on Mitigation Bureau programs.
Compile information and ensure accuracy for congressional and leadership inquiries.
Serve as the Mitigation Bureau policy custodian; responsible for routing, maintenance and tracking of the Bureau’s policies, memorandums, job aids, etc.
Update and maintain the Bureau’s executive summary.
Provide updates and maintenance to the Mitigation Bureau’s website with applicable information.
Review, maintain, and update new employee training manuals, as needed.
Maintain process flow and documentation for the Division of Emergency Management Enterprise Solution (DEMES).
Follow up with inquiries from residents in a timely manner.
Compose, track, and publish public notices for the Bureau.
Support the Bureau with rulemaking and changes to the Florida Administrative Code (Division: 27P-22).
Compose press releases and social media posts related to the Mitigation Bureau in coordination with the Office of External Affairs and Communications for review, approval, and dissemination.
Special projects as assigned by the Bureau Chief and Deputy Bureau Chief.
Knowledge, Skills, and Abilities:
Demonstrate effective report writing skills.
Demonstrate skills in creating policies, job aids, memorandums, and standard operating procedures.
Demonstrate excellent listening and communication skills.
Demonstrate attention to detail.
Demonstrate skills in standard operating procedures and process flow improvements preferred.
Demonstrate excellent skills utilizing the Microsoft Office products to include Microsoft Word, Excel, PowerPoint, and Outlook email and calendar.
Ability to learn and utilize new technology and systems.
Ability to perform research to collect, evaluate, and analyze data.
Ability to create and prepare reports and one-pagers.
Ability to understand and apply rules, regulations, policies, and procedures.
Ability to utilize problem-solving techniques.
Ability to work independently.
Ability to plan, organize, and coordinate work assignments and meetings.
Ability to communicate effectively both orally and in writing.
Ability to establish and maintain effective working relationships.
Minimum Qualifications:
A bachelor’s degree from an accredited institution and two years or more of professional work experience in public relations, communications, or administrative or six years of professional work experience in public relations, communications, or an administrative role.
Professional writing skills and attention to detail.
Special Notes:
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
The Division of Emergency Management is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. The Division appreciates the service and sacrifices made by veterans and their family members. Further, FDEM recognizes the immeasurable value veterans bring to the workplace and is committed to increasing the number of veterans that serve in its workforce.
The Division of Emergency Management is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes. An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the FDEM Human Resources Office at (850) 815-4177. FDEM requests applicants notify HR in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act.
Successful completion of background screening will be required for this position.
The State of Florida and the Division of Emergency Management participate in E- Verify. This federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
In response to emergency events, Division of Emergency Management employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including weekends and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee’s position description. Employees must be able to deploy to emergency sites with limited advance notice.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.Nearest Major Market:Tallahassee