We are seeking a highly organized and detail-oriented Administrative & Personal Assistant to join our team at The Law Office of Caroline Pineres, a family law firm. The ideal candidate will provide comprehensive administrative support to ensure the efficient operation of the office while also assisting attorneys with personal tasks. This role is crucial in helping our organization run smoothly and effectively.
Responsibilities:
Perform all administrative tasks as assigned
Answer and direct phone calls
Organize and schedule appointments and meetings
Maintain contact lists and ensure accurate record-keeping
Prepare and file legal documents with courts and agencies
Assist attorneys in the preparation of case files, exhibits, and materials for client meetings
Manage deadlines for court filings and client communications
Communicate with clients to schedule consultations and follow-ups
Produce and distribute correspondence, memos, letters, emails, and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain an organized filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Manage attorneys' calendars, including scheduling meetings and travel arrangements
Assist with personal tasks and errands as requested by attorneys
Coordinate office events, such as team-building activities and client gatherings
Ensure a high level of confidentiality in handling sensitive information
Conduct research and compile data for various projects as needed
Requirements:
Proven experience as an administrative assistant or personal assistant
Knowledge of office management systems and procedures
Excellent time management skills and ability to prioritize work
Familiarity with legal terminology and documents is a plus
Attention to detail and strong problem-solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Proficient in MS Office
High school diploma or equivalent
If you are looking to join a dynamic team and make a positive impact in the community, we encourage you to apply for the Administrative & Personal Assistant position at The Law Office of Caroline Pineres.