A Company Award-Winning Global Design, development, and fabrication firm with specialization in the commercial, retail, and hospitality industries seeking Office Administrative Assistant- Accounting with 2+ years of experiences in an office setting.
SUMMARY OF POSITION:
Under general supervision, ensure proper and timely invoicing to customers. Maintains Accounts Receivable credit files and responsible for collection of past due accounts.
IDEAL EMPLOYEE: Reliable, friendly, self-starter, detailed oriented, creative, and team player (get the job done attitude)! Someone eager to learn new skills and continue learning new skill sets.
JOB DUTIES & RESPOSIBILITIES:
Responsible for answering telephones and greeting guests visiting the office.
Process customer invoices on a timely basis from shipments per Bills of Lading form from Shipping and process
billings from various jobs in process as authorized from the project managers.
Post cash receipts to customer accounts in computer on a daily basis and prepare daily bank deposits.
Maintain office supply room stock levels and keep organized.
Work with Accounts Payable and Accounting Manager to record daily deposits and maintain the cashbook.
Work with A/P to ensure all billable expenses (travel, shipping and miscellaneous office expenses) are invoice to the
client on a timely basis.
Weekly Reports: Print A/R and Sales reports to update the “Weekly Metrics Report” for Monday Production
Meeting and reconciling A/R Aging Reports for Design and Production Departments.
Monthly: Work with Accounting Manager entering data in the computer all A/R invoicing adjustments and credit
memos.
Process sales commissions worksheet based on customer paid invoices.
Process Purchase Orders for Design Division by verifying price and quantity ordered, entering PO’s in E2, then
obtaining approval from authorized purchasers.
Provide administrative assistance to company officers and Accounting Department in all office duties.
Perform other work as required by the supervisor.
SKILLS & QUALIFICATIONS:
Proven experience as an Office: Administrative Assistant – Accounting with one or three years in an office setting
Demonstrate good bookkeeping skills, and basic accounting principles
Proficient with computer skills and ability to prioritize tasks and meet deadlines
Good communication skills in English: Clearly in both verbally & in writing
Knowledge of office equipment
Ability to maintain confidentiality, work independently and accurately and good team player
High School Diploma, associate's degree/ BA Office Administration or relevant field is preferred
LONG TERM WITH FULL-TIME OPPORTUNITY AFTER 720 WORKED HOURS PROGRAM
WORK SCHEDULE:
Monday to Friday from 6:30 a.m. to 3:00 p.m. and if needed, available for OT.
PAY RATE: 22.00 AND COMPANY BENEFITS AFTER THE COMPLETED WORKED HOURS PROGRAM
FOR JOB CONSIDERATION:
Please forward resume to Jesus De Hoyos at EMail: jdehoyos@qahrs.com or Dispatch@qahrs.com and/or come in to physically apply at Quality Assurance Human Resource Service, 2215 S. Laramie Ave., Cicero IL. Please bring two (2) forms of ID's (Valid Driver's License/ID Card and Social Security Card with resume).
CALL FOR YOUR APPOINTMENT/INTERVIEW AT (708) 652-3426 AND START YOUR NEW JOB ASAP!