Human Resources Analyst A, B, or CPrint (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4623940) ApplyHuman Resources Analyst A, B, or CSalary $3,021.20 - $5,460.00 MonthlyLocation Baton Rouge, LAJob TypeClassifiedJob Number16/HRA-C/50573991/08.19.24-MVDepartmentDOTD-AdministrationDivisionSection 16Opening Date08/19/2024Closing Date8/26/2024 11:59 PM Central
Description
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Supplemental InformationSection 16-Human Resources 16/HRA-C/50573991/08.19.24-MVAbout this position: This position serves as the coordinator of DOTD's supplemental insurance program and as such is the primary contact and subject matter expert for statewide vendors and the LSU First Health Plan. This position also serves as the sole Payroll Audit and Benefit related Specialist for the Office of Planning, Office of Multimodal Commerce, and assigned Districts/Sections within the Office of District Operations. The position performs payroll audit and, when necessary, payroll entry for those assigned areas. Please see the Examples of Work below for the complete position description.Please visit our DOTD Career Center for more information about our agency:http://wwwsp.dotd.la.gov/InsideLaDOTD/Divisions/MgmtFinance/HR/Pages/CareerCenter.aspxThis position may be filled as either a probational appointment (open to all qualified applicants); a promotion (open to all statewide classified and Agency-wide permanent status employees); or by detail to special duty.Bi-weekly Special Entrance Rates (SER)Human Resources Analyst A - $1394.40Human Resources Analyst B - $1,491.20Human Resources Analyst C - $1,648.00 Progressive Premium Pay for hours actually worked0 months to less than 2 years - $1.00/hour2 years to less than 4 years - $1.50/hour4 years or greater - $2.00/hourThis position is in a Career Progression Group (CPG) and is being posted at the following levels: Human Resources Analyst A, Human Resources Analyst B and Human Resources Analyst C. The maximum annual salary for the Human Resources Analyst C is $91,894. Please refer to the 'Job Specifications' tab located at the top of the LA Careers 'Current Job Opportunities' page of the Civil Service website for specific information on salary ranges, minimum qualifications and job concepts for each levelNo Civil Service test scoreis required in order to be considered for this vacancy.AN IDEAL CANIDATE SHOULD POSESS THE FOLLLOWING COMPETENCIES:
Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.
Focusing on Customers:The ability to serve the needs of those who support and/or rely on the services provided.
Making Accurate Judgments:The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities.
Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. Applicants can check the status of their application at any time by selecting the ‘Application Status’ link after logging into their account.Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. For further information about this vacancy please contact:Jessamye CharetteDOTD/Human Resources Manager1201 Capitol Access RdBaton Rouge, La 70802225-379-1675The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type.Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available -https://www.laworks.net/workforcedev/lrs/lrsmain.asp.Minimum QualificationsMINIMUM QUALIFICATIONS:A baccalaureate degree.SUBSTITUTIONS:Six years of full-time work experience in any field may be substituted for the required baccalaureate degree.Candidates without a baccalaureate degree may combine work experience and college credit to substitute for the baccalaureate degree as follows:A maximum of 120 semester hours may be combined with experience to substitute for the baccalaureate degree.30 to 59 semester hours credit will substitute for one year of experience towards the baccalaureate degree.60 to 89 semester hours credit will substitute for two years of experience towards the baccalaureate degree.90 to 119 semester hours credit will substitute for three years of experience towards the baccalaureate degree.120 or more semester hours credit will substitute for four years of experience towards the baccalaureate degree.College credit earned without obtaining a baccalaureate degree may be substituted for a maximum of four years full-time work experience towards the baccalaureate degree. Candidates with 120 or more semester hours of credit, but without a degree, must also have at least two years of full-time work experience to substitute for the baccalaureate degree.NOTE:Any college hours or degree must be from an accredited college or university. Job ConceptsFunction of Work:To perform diversified and technical tasks in the maintenance of human resources functions.Level of Work:Entry.Supervision Received:Direct from a Human Resources Supervisor, Human Resources Specialist, or higher level administrative official.Supervision Exercised:None.Location of Work:May be used by all state agencies.Job Distinctions:Differs from Human Resources Analyst B by the absence of experienced level human resources responsibilities.Please refer to the approved DSCS Allocation Criteria Memorandum for specific allocation requirements.Examples of WorkThis position serves as the coordinator of DOTD's supplemental insurance program and as such is the primary contact and subject matter expert for statewide vendors and the LSU First Health Plan. This position also serves as the sole Payroll Audit and Benefit related Specialist for the Office of Planning, Office of Multimodal Commerce, and assigned Districts/Sections within the Office of District Operations. The position performs payroll audit and, when necessary, payroll entry for those assigned areas.This position reports directly to the Payroll & Benefits Manager (HR Manager A) and provides technical payroll and benefits support to other members of the HQ HR Section. Additionally, it provides support and expert level guidance to time administrators and District Business Office personnel within DOTD's Districts statewide. Serves as the primary point of contact for payroll and benefits issues for the Office of Planning, Office of Multimodal Commerce, and assigned Districts/Sections within the Office of District Operations. Generates, reviews, analyzes, and researches various agency critical reports to ensure accurate payroll and benefits processing. Provides first line support to statewide vendors, LSU First Health plan administrators, Field HR Analysts, agency management, supervisors and employees on a wide array of issues and serves as the agency liaison to external entities pertaining to these matters, as necessary.The incumbent must possess a strong working knowledge of Civil Service Rules, Office of State Uniform Payroll (OSUP) regulations for payroll actions, Office of Group Benefits (OGB) requirements for health insurance, and DOTD policies. Additionally, the incumbent must have detailed knowledge of the LaGov HCM System, OGB eEnrollment system, and Workers' Compensation regulations/policies. Highly developed written and oral communication skills are necessary, as well as the ability to adapt to changing situations, varying levels of workload, and questions/interactions from both internal and external customers. A high level of professionalism is also required.While in official capacity, DOTD employees must comply with applicable Louisiana and Civil Service laws, rules, and regulations, as well as DOTD policies, procedures, manuals, and directives.35% Supplemental Insurance Coordination and Account ReconciliationServes as the agency's primary liaison to LSU First Health Plan and any third party vendors that administer LSU First retiree coverage. Coordinates with active employees and retirees who have LSU First coverage, to make coverage changes in the appropriate systems, as needed. Issues invoices to LSU First retirees, as necessary, and follows up to ensure that payments are received timely. Reconciles LSU First Health Plan invoices monthly and processes payments in the LaGov system, working with Financial Services to ensure invoice payments are issued timely. Generates LaGov reports to confirm active employee insurance premium deductions, and responds to inquiries from and regarding DOTD employees with LSU First Health Plan coverage.Serves as the agency's primary liaison with all statewide vendors approved by the Office of State Uniform Payroll (OSUP). Works with the appropriate persons to resolve billing errors, discrepancies, and employee complaints. Coordinates semi-nnual statewide vendor fairs for DOTD HQ employees. Receives and reviews vendor solicitation contracts and generates approval notifications for vendors wishing to visit District offices or participate in the HQ vendor fair. Stays abreast of changes to approved vendors and products, and coordinates any necessary action because of changes. Processes payroll deduction authorizations (SED-4s) or one-time/refunds (SED-Ss). May represent DOTD on the State Employees Payroll Benefits Committee (EPBC).20% Processing and Auditing 0GB Insurance Enrollments/ChangesProvides an overview of OGB health and life insurance coverage options available to new full-time employees for assigned Sections and Districts. This includes explaining the health, life, flexible, and supplemental benefits programs and addressing questions, as necessary. Ensures that documentation of the new employee's enrollment or declination of coverage is received within enrollment period guidelines, and Affordable Care Act (ACA) reporting information is entered appropriately in HCM. Routinely audits enrollment/change forms, supporting documentation, and system entries processed by Field Human Resources Analysts for completeness and accuracy. Contacts Analyst to have them correct any issues. Provides guidance to Field HR Analysts on complex and nonroutine issues. Processes various active employee insurance documents, including 0GB enrollment/change forms, Medical Support Orders, and Payroll Deduction Authorizations for supplemental insurances statewide, making all necessary entries in the LaGov and/or 0GB systems within the designated timeline. Provides guidance to active employees and explains time frames which must be complied with for coverage enrollment/change, as outlined by 0GB rules and regulations. Disseminates coverage enrollment/change documents to necessary parties, as dictated by 0GB guidelines. Assists with special projects related to insurance (Annual Enrollment, Supplemental Benefits Fairs, Live Better Louisiana checkups, etc.).20% Payroll Audit and Support FunctionsEnters a variety of retroactive time entries for assigned Sections and Districts, and audits the Districts/Sections entries to correct improper payroll coding. These entries include prior period time adjustments (PPA's), updates to payroll master data, and directives from OSUP. Serves as a subject matter expert, providing guidance to Assistant District Administrators on complex payroll issues, and assists with new time administrator training. Calculates and consults with OSUP to establish repayment plans for retroactive time changes that result in claims for recoupment for active employees statewide. Assists the Payroll & Benefits Manager in researching claim situations for inactive employees, as directed. Addresses questions and offers guidance on PPA information in conjunction with the HR Section's quarterly PPA status report. Consults with other agencies, as needed, on nonroutine situations and keeps Manager and other HR Staff members abreast of complex and/or high-impact issues. Generates biweekly FLSA Exempt employee overtime report and audits to ensure that all overtime paid had the Undersecretary's approval, in accordance with DOTD FLSA policy. Maintains record of all overtime approved by the Undersecretary for FLSA exempt employees, and requests PPAs for any unapproved overtime. Generates critical payroll reports, researching and resolving errors prior to payroll processing. Advises time administrators, District Business Office personnel, and others on time keeping issues and options. When needed, makes necessary entries to enroll positions in special time keeping options (i.e., eCertification). Addresses active employee questions regarding payroll deductions, payroll discrepancies, etc., which includes researching and taking applicable actions to resolve questions/concerns. Audits payroll of employees on special leave types (i.e., FMLA, Military Leave, LWOP, Workers Comp, etc.), to ensure accurate recording and that benefits deductions are withheld without negative impact to employees or the agency. Contacts appropriate District/Section to have them correct any issues. Creates and audits When Actually Employed (WAE) employee attendance quotas, to verify time is coded correctly, and the available quota is not exceeded. Processes garnishment questionnaires and forwards documents as specified by OSUP guidelines and state and federal law.20% One Time & Recurring Payments and Leave PayoutsCompletes one-time and recurring payment entries in LaGov HCM for a number of payment types, such as rewards and recognition and cell phone reimbursement statewide. Processes all leave payouts for assigned Sections and Districts. This includes creating quota adjustments in the LaGov HCM system, re-activating leave upon re employment, and crediting leave balances to employees from Non-Paid agencies. Incumbent coordinates with the Staffing Unit and Retirement Specialist to ensure that separated employees' leave balances are properly settled and applicable payments issued in accordance with DOTD policy, CS regulations, OSUP guidelines, and State and Federal law. This includes processing off-cycle payments to employees and verifying leave balances for certification of leave to LASERS. Serves as a backup for processing Workers Compensation leave buy backs.5% Emergency Operations Management The incumbent of this position is designated as an Essential Employee and is on "High Alert" during emergency situations, in accordance with the HR Section's Emergency Call-In procedures. The incumbent may also be required to perform other duties as necessary including, but not limited to, emergency/disaster support activities.Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:Insurance Coverage More information can be found at https://info.groupbenefits.org/Parental Leave– Up to six weeks paid parental leaveMore information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspxHolidays and Leave – State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
Additional holidays may be proclaimed by the GovernorState employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/YourRetirementSystem.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
Are you a permanent LADOTD employee?
Yes
No
02
Are you a probational LADOTD employee?
Yes
No
03
Are you a current or former employee of the State of Louisiana?
Yes
No
04
If so, for which state agency(ies) do you/did you work and during what time period(s)? If not, indicate "N/A".
05
To ensure compliance with PPM #9, DOTD Nepotism Policy, please list the name and relationship with any immediate family members that are currently employed by the LA-DOTD. Please type "N/A" if there are no immediate family members?
06
CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.
1= I have no experience and/or am uncomfortable communicating effectively
2= I have limited experience or require assistance to communicate effectively
3= I can communicate effectively
4= I can communicate effectively and help others improve their communication
07
CE: Explain your rating by providing specific and relevant examples in the box below.
08
MAJ: Rate your ability to make accurate judgments based on our definition: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
1= I have no experience and/or am uncomfortable making accurate judgments
2= I have limited experience or require assistance to make accurate judgments
3= I can make accurate judgments
4= I can make accurate judgments and help others improve their ability to make accurate judgments
09
MAJ: Explain your rating by providing specific and relevant examples in the box below.
10
FC: Rate your ability to focus on customers based on our definition: The ability to serve the needs of those who support and/or rely on the services provided.
1= I have no experience and/or am uncomfortable focusing on customers
2= I have limited experience or require assistance to focus on customers
3= I can focus on customers
4= I can focus on customers and help others improve their ability to focus on customers
11
FC: Explain your rating by providing specific and relevant examples in the box below.
12
Do you have experience with LaGov HCM?
Yes
No
13
If you answered yes to the previous question, please indicate the number of years of experience and where you gained that experience. All experience must be clearly detailed in your application. If you answered no, submit N/A.
14
Do you have experience with payroll for a LaGov HCM Paid agency?
Yes
No
15
If you answered yes to the previous question, please indicate the number of years of experience and where you gained that experience. All experience must be clearly detailed in your application. If you answered no, submit N/A.
16
Do you have working knowledge of the Office of Group Benefits, including health and life benefits being offered?
Yes
No
17
If you answered yes to the previous question, please indicate the number of years of experience and where you gained that experience. All experience must be clearly detailed in your application. If you answered no, submit N/A.
Required Question
AgencyState of LouisianaAddressFor agency contact information, please refer tothe supplemental information above.Louisiana State Civil Service, Louisiana, 70802Phone(866) 783-5462Websitehttp://agency.governmentjobs.com/louisiana/default.cfmApplyPlease verify your email addressVerify Email