Administrative Assistant

Provides administrative support to the Nursing Home Administrator and Assisted Living AdministratorAssists with preparation and proofing of written communications.Function as a point of contact and provide administrative support for the Administrators of WHCC/KAL and other assigned teams.Maintain electronic and hard copy files for Operations Department.Manage physician credentialing, facility licensing processes, and other records management processes.Schedule and support meetings, including booking rooms, arranging video/telephone conferences, ordering food, troubleshooting equipment, and cleaning up meeting rooms.Coordinates travel arrangements (hotels, car rents, flights, etc), as requested.Prepares internal and external correspondence and reports for various departments.Compile weekly and monthly reports, update lists, and updates spreadsheets. As assigned/requested.Distributes and processes incoming mail daily.Answers phones, as requested.Ensure adequate supplies and equipment are available to meet the day-to-day operational needs of the department and corporate copy rooms.Orders office supplies as needed.Oversee catering functions for the business and associate meetings.Serve as a back-up to the Admissions Department, helping to process referrals, give tours, complete admissions contracts.Process payments to vendors/manage Accounts Payable for both facilitiesAssist with routine billing of resident goods/services.Performs other duties, as assigned.