Bilingual Front Desk Coordinator

Description We are seeking a bilingual Spanish Front Desk Coordinator for our Real Estate Property/Facilities Management team based in Roxbury, Massachusetts. This role offers a short term contract employment opportunity. As a Front Desk Coordinator, you will be primarily responsible for providing exceptional customer service and ensuring smooth operations at the front desk.Responsibilities: Ensure the front desk is neat, presentable, and equipped with all the necessary supplies such as pens, forms, and paper. Greet clients and visitors with a positive, helpful attitude, providing them with basic information or directing them to the appropriate staff member. Answer and direct incoming phone calls, take messages, and route correspondence to the appropriate person. Perform administrative duties such as filing, typing, copying, and scanning as needed. Assist in the planning and preparation of meetings, conferences, and conference calls. Maintain a comprehensive and accurate client database. Manage office supplies inventory and place orders as necessary. Perform ad-hoc administrative duties when required. Implement and monitor programs as directed by management, and see the programs through to completion. Respond to emergencies in a timely and efficient manner. End of Responsibilities section.Requirements Candidate must have exceptional customer service skills. Experience in a Front Desk Coordinator role within the Real Estate Property/Facilities Management industry is preferred. Excellent communication skills, both verbal and written, are required. The ability to multitask and prioritize tasks effectively is necessary. Proficiency in Microsoft Office Suite, particularly Word and Excel. Candidate should be able to handle confidential information with discretion. Strong organizational skills and attention to detail are crucial. Knowledge of basic office equipment such as photocopiers, scanners, and fax machines is needed. Experience with property management software will be advantageous. The candidate must be able to work independently as well as part of a team. Availability to work during standard business hours is required. A high school diploma or equivalent is required; a degree in a relevant field is a plus. Experience with handling scheduling and appointment booking is necessary. The ability to problem-solve and make decisions under pressure is crucial. Experience with handling customer inquiries and complaints in a professional manner. The candidate should be comfortable working in a fast-paced environment. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .