What we are looking for…
As a member of the VAST team, the Executive Assistant will provide comprehensive administrative and operational support to the CEO and leadership team. This individual will manage daily operations, assist with accounting and tax workflows, oversee client communications, and coordinate business development initiatives. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities while maintaining confidentiality and professionalism.
Who we are…
VAST offers virtual accounting for small businesses. We’re a high-powered team of financial professionals committed to raising the virtual accounting expectations of our clients. We promise to deliver consistent up-to-date online accounting information that allows our clients to make the decisions necessary to move their businesses beyond the next threshold of success.
What you may be doing…
Executive Support
Manage and maintain the CEO’s calendar, ensuring efficient scheduling and prioritization.
Coordinate and monitor meetings, financial review sessions, and client appointments.
Assist with personal errands and serve as liaison between the CEO and staff on firm-wide initiatives and strategic goals.
Prepare and track project updates, ensuring timely execution on action items.
Accounting and Administrative Support
Oversee day-to-day administrative tasks including deposits, bill payments, A/P, and vendor communications.
Manage business licenses, tax filings, and insurance renewals (CHUBB, Hometown Health, etc.).
Handle facility management, including inspections, supplies, snacks, and mail distribution.
Serve as the first point of contact—answer phones, greet clients, and create a welcoming environment.
Workflow & Client Deliverables
Upload financial statements and manage outsourced service provider uploads.
Schedule financial review meetings and send statements to clients.
What you need to know…
3+ years of administrative or executive assistant experience (CPA or financial services experience preferred).
Strong proficiency in Microsoft Office 365, SharePoint/OneDrive, and cloud-based document management tools.
Experience with accounting systems and workflow tools such as Karbon and QuickBooks Online a plus.
Excellent organizational, communication, and problem-solving skills.
Ability to manage multiple priorities and maintain attention to detail in a fast-paced environment.
Professional demeanor, discretion, and commitment to client service excellence.
What you get…
100% employer-paid health insurance
401 (k) with profit sharing
Positive, supportive team environment
Opportunities for growth and professional development
A modern, forward-thinking culture that values innovation and work-life balance
32 hour work week Friday's off
Equal Opportunity Statement
We aim to build an inclusive workforce. If you’re passionate about a role, but do not meet 100% of the qualifications listed, we still encourage you to apply. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of age, ancestry, citizenship, color, ethnicity, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or invisible disability status, political affiliation, veteran status, race, religion, or sexual orientation.