Executive Assistant

Executive Assistant, Operations & Technology The Operations & Technology Division of NBCUniversal is looking for a high-energy, results-driven and detail-oriented Executive Assistant to provide administrative support to the President of the Organization.The ideal candidate for this position has exemplary planning and time management skills, excellent communication skills, and the ability to operate in a resourceful and self-directed manner. This individual will work across the Operations & Technology organization on behalf of the President, Operations & Technology.  Additionally, the position has significant visibility to NBCUniversal Executive leadership and is responsible for coordinating and facilitating the operations of the Executive floor in Rockefeller Center. Responsibilities: Responsible for proactively managing and coordinating daily schedule, calendar appointments, contacts, travel arrangements, internal meetings and external appointmentsArrange and schedule significant volume of meetings with Executive colleagues and direct reports across multiple time zones; maintains and updates calendar while determining priority of requests and scheduling accordingly Arrange domestic and international travel accommodations, work visas and associated documents including comprehensive and detailed multi-city travel itineraries, when applicableDemonstrate flexibility, poise, patience and persistence in routinely adjusting priorities and rescheduling meetingsProcess expense reports in accordance with established policy guidelines tracking expenses and following up in a timely mannerResponsible for flawless and complex meeting and event preparation, set-up, execution and follow-up including room scheduling, AV support, arrangement of food and drink, preparation and collection of agendas and materials, note taking, and coordinating follow-up items and actions. Interact with executive IT support on behalf of executive leadership teamCoordinate and schedule high-profile special events, filming and photoshoots with internal and external parties on the executive floor including executive screening room and tour requestsManage general office and administrative tasks for the executive floor including guest office and conference room reservations, maintaining distribution lists, managing security access, facilitating technology support for shared resources, interacting with executive dining services and coordinating with facilities servicesManage and organize executive files, physical and electronic, as requiredCreate and edit presentations, agendas, spreadsheets, and reports. Participate in and support special projects as assigned; assists other department members as needed and acts as a backup for other executive assistants when required.