Location: Albany, NY Category: Promotional Posted On: Wed Jul 10 2024 Job Description: The Graduate School seeks to hire an Assistant Director of Academic Affairs. This position will be responsible for student records maintenance, data integrity compliance, assist with degree clearance, for the Graduate School.Duties and Responsibilities:
Responsible for research and process requests for transfer credit/advanced standing and doctoral leave of absence (includes documentation, communication, data integrity review).
Assist with the review of submitted doctoral dissertations and master's theses, maintain corresponding databases and process all submitted works and accompanying forms.
Assist with the graduate degree conferral process.
Responsible for processing degree audit exception forms received.
Responsible for the review and approval of graduate student milestone submissions.
Prepare, maintain and coordinate critical graduate student databases and correspondence pertaining to the production of University Commencement ceremonies.
Responsible for the Graduate School Year-In-Review publication.
Manage the Graduate School Brightspace "Dissertation and Thesis" course.
Responsible for the academic affairs email inboxes, utilizing the available CRM system.
Responsible for the First Destination Survey for the Graduate School (including distribution, communication, data analysis).
Manage the Graduate School online forms and maintenance.
Reports to the Associate Director of Academic Affairs; indirectly reports to the Assistant Dean of Academic Affairs and the Graduate Dean.
Works closely with the staff within the Graduate School, the Registrar's Office, and the academic departments.
Job Requirements:
To be successful in this position, applicants should have excellent attention to detail and communication skills. Familiarity with reviewing and analyzing data is key in this position. Minimum Qualifications:
Bachelor's degree from a college or university accredited by a U.S. Department of Education (DOE) or internationally recognized accrediting organization.
One to three years of experience in higher education or a related field
Experience working with confidential materials, such as transcripts.
Experience with university systems, structures, credentials, or student services.
Proficiency with Microsoft Office and proven ability to learn and use new technology, including university systems.
Excellent customer service, interpersonal, presentation, oral, and written communication skills
Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community.
Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role.
Preferred Qualifications:
Master's degree
Three to five years of experience in higher education
Experience with student information systems, such as PeopleSoft, DARS, Degree Works, and Business Intelligence, or related software.
Additional Information:
This is a promotional opportunity for current UAlbany employees.Eligibility for Consideration:
You must be employed at the University at Albany campus.
You must be in a State-funded UUP professional position (MC employees are not eligible).
You must have a permanent, term, or probationary appointment (temporary employees are not eligible).
For details concerning the University's Promotion Policy for Professional Employees, please see HR Memorandum 88-4 (https://www.albany.edu/hr/promotion.php) .Professional Rank and Salary Grade: Senior Staff Assistant, SL-3, $56,000-$60,000The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format [PDF] by clicking this link http://police.albany.edu/ASR.shtml (https://www.albany.edu/police/statistics-and-records) Pursuant to NYS Labor Law 194-A, no State entity, as defined by the Law, is permitted to rely on, orally or in writing seek, request, or require in any form, that an applicant for employment provide his or her current wage, or salary history as a condition to be interviewed, or as a condition of continuing to be considered for an offer of employment, until such time as the applicant is extended a conditional offer of employment with compensation, and for the purpose of verifying information, may such requests be made. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYERPlease apply online via http://albany.interviewexchange.com/candapply.jsp?JOBID=178653