Office Assistant 2

NY HELP No Agency Agriculture & Markets, Department of Title Office Assistant 2 Occupational Category Clerical, Secretarial, Office Aide Salary Grade NS Bargaining Unit ASU - Administrative Services Unit (CSEA) Salary Range From $19.83 to $19.83 Hourly Employment Type Full-Time Appointment Type Temporary Jurisdictional Class Non-competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 8:30 AM To 4:30 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County Albany Street Address 10B Airline Drive City Albany State NY Zip Code 12235 Minimum Qualifications Harvest your potential with the New York State Department of Agriculture and Markets! Join our team and become an integral part of a team dedicated to fostering a competitive food and agriculture industry that benefits both producers and consumers alike. Here, you can cultivate your career in a dynamic environment that values innovation, sustainability, and community engagement. With a wide range of opportunities spanning from environmental science to economic development, you can find your niche in public service and grow both professionally and personally. Embrace the chance to join our team, and you’ll not only reap a fulfilling career but also sow the seeds for a healthier, stronger New York.Minimum Qualifications:Non-competitive qualifications: One year of clerical experience. Duties Description The New York State Department of Agriculture and Markets is seeking one Office Assistant 2 to support the Local Food Purchase Assistance (LFPA) program within the Division of Agricultural Development. As an Office Assistant 2, you are pivotal in ensuring the efficient processing and management of program claims. Your responsibilities include receiving and conducting an initial review of claims for accuracy and completeness, ensuring that all required expense documentation is included. Once verified, you forward the complete claims package to the program managers for further review. In addition to claims processing, you are tasked with reviewing the contract budget and having a solid understanding of the program's allowable activities and expenditures. This knowledge enables you to determine the eligibility of expenses accurately. You also serve as a key point of contact for awardees, communicating with them to collect any missing documentation and progress reports. You provide essential assistance by answering questions related to claims submission and distributing necessary program documents to facilitate the process. To ensure the smooth operation of the claims approval process, you maintain an organized claim tracking spreadsheet, recording the claim's progress as it moves through various levels of approval within the program and division. Furthermore, after receiving approval from the program manager, you process contract extensions and modifications within the State Financial System, ensuring all changes are documented and integrated seamlessly into the existing framework.This position is designated as temporary and will last for a duration of 12 months. Additional Comments Salary:The pay rate for the temporary Office Assistant 2 position is $19.83/hour. Benefits:This is a PEF-represented position that offers excellent benefits! Benefits include but are not limited to inexpensive Health Insurance options, free Dental and Vision coverage, NYS Pension Plan membership, and generous paid time off. Within the year, you are eligible for 5 days of personal time, 13 vacation days, 13 sick days, and 13 paid holidays! Some positions may require additional credentials or a background check to verify your identity.Name Amy Sacco Telephone 518-457-3216 Fax Email Address HarvestYourPotential@agriculture.ny.gov Address Street 10B Airline Drive City Albany State NY Zip Code 12235 Notes on Applying Candidates that are eligible and interested in being considered for appointment to one of these opportunities must copy and paste this link into a web browser to apply by December 19, 2024:https://recruitingbypaycor.com/career/SubmitResume.action?clientId=8a7883d07a219b0d017a53a2e3bb0f9a&id=8a7883ac9397f1440193ac7664ad7676&specialization=Within this online application please upload your resume and cover letter. If you have any questions, please contact Amy Sacco in Human Resources at (518) 457-3216 or HarvestYourPotential@agriculture.ny.gov.Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.