Administrative Assistant

Description We are offering a contract to hire employment opportunity for an Administrative Assistant in the Non-Profit industry, located in New York, New York. The chosen candidate will be working in an office setting, handling various administrative tasks including scheduling meetings, managing electronic communications, and maintaining organized records. Responsibilities Handle the general voicemail box by responding to messages or forwarding them to the appropriate person. Oversee the consolidated email account, ensuring all emails are forwarded to the appropriate staff members as required. Facilitate meeting arrangements by sending out notices and receiving RSVPs. Monitor online registrations and forward information to the relevant volunteer. Schedule virtual meetings for staff and volunteers. Maintain and update the electronic calendar, sharing events with staff and volunteers as appropriate. Create and maintain directories for various stakeholders. Generate mail merges for correspondence and labels. Monitor email campaign open rates and inform the appropriate director of findings. Maintain segmented email distribution lists using appropriate online programs and/or software. Assist in sending eblasts as needed. Maintain organized electronic files. Create and send electronic responses from the online registration website. Assist in creating online event surveys. Requirements Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint Experience in customer service and handling inbound and outbound calls Ability to schedule appointments efficiently Excellent skills in data entry Experience in answering inbound calls promptly and professionally Proficiency in email correspondence Familiarity with the non-profit industry Ability to provide administrative support as needed Strong organizational and multi-tasking skills Excellent written and verbal communication skills Attention to detail and problem-solving skills Ability to work independently and as part of a team. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .