Office Administration Assistant
Bend, Oregon
Elite Electric is looking to hire a full-time office administration assistant. We are a large electrical construction company that has been in business in Bend, Oregon for over 15 years. We pride ourselves on delivering high quality electrical design and installation that is delivered by the best team around. Employee longevity is our top priority and is what sets our team apart from the competition. We are looking to add a team player that will help us achieve, maintain, and accelerate our goals.
Principle Responsibilities:
Organize, file, and track large amounts of electronic and hard-copy documentation.
High-volume data entry, including work orders, purchase orders, and invoices, ensuring accuracy by using a detail-oriented approach.
Assist with daily office and project site needs.
Accounts Payable, and Accounts Receivable document preparation.
Answers and direct phone calls.
Administration of the Elite Electric Safety program: Scheduling and preparing safety meetings and employee training. Management of OSHA documentation and maintenance of the safety program.
Cross training with other office team members.
Education
High School Diploma or GED required.
Experience
Experience processing accounts payable, or receivable invoices preferred.
Familiarity with construction tools, materials, and equipment preferred.
Professional experience with QuickBooks and ProCore Construction Software preferred.
Position Related Skills
Proficient in Windows and Microsoft Office 365 (Excel, Word, Outlook), and have a general understanding of working within a computer network.
Ability to work well and maintain a cooperative attitude through high-pressure situations.
Excellent time-management skills and ability to multi-task and prioritize work while frequently interrupted by phone calls and questions on work in progress.
Excellent written and oral communication skills with an ability to develop strong interpersonal relationships.
Ability to work well in a large professional setting. Patience and professionalism are essential.
Mental alertness, accuracy, and attention to detail required
Must be able to work independently, make decisions, and follow through on all assignments
Must use independent judgment, organizational and problem-solving skills to determine best method to accomplish desired results
Must be able to plan and organize work
Hours: 40 hours per week
Benefits: Health Insurance, Dental Insurance, PTO, Retirement Plan Available.
Compensation: Determined by experience
Elite Electric is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable law.
This job description is intended to outline the general nature and level of work being performed by employees. It is not designed to cover or contain a comprehensive list of responsibilities, duties, or skills required of the employee of this job. Furthermore, this description is subject to change at the discretion of the company, with or without notice.
If this position sounds like a good fit for you please email your resume to kerianne@elitebend.com. We look forward to meeting you!