Administrative Specialist II
Job Number: 2025-51
Classification: Administrative Specialist
Closes: Sunday, January 4, 2026 at 11:59 p.m.
Community Development Division
SEIU represented
Non-exempt, Full Benefits
Grades: B22
$25.64- $38.46/ hour, Pay dependent on qualifications and in accordance with Oregon's Pay Equity Act.
Benefit enrolled employees and dependents have access to a FREE, on-site health and wellness center.
Position includes generous medical package to include $1,200 health reimbursement account, sick leave, vacation, holidays, gym membership, and participation in Oregon Public Employee’s Retirement (PERS).
Position Overview:
The City of Springfield is looking for a detail-oriented Administrative Specialist II to join our Code Compliance Team. This position ensures civil citations, administrative penalties, liens, abatement actions, and ensures legal documentation is processed accurately, on time, and in compliance with municipal code and established procedures. Work requires a high degree of accuracy, confidentiality, and attention to legal timelines.
For the complete Administrative Specialist II job description, please see: https://www.governmentjobs.com/careers/springfieldor/classspecs/1576286?keywords=administrative&pagetype=classSpecifications
Training & Experience:
The City will consider any equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. Such a way to meet minimum qualifications could include:
Associate degree or two-year technical certification in the field of business administration, paralegal, public administration, or a closely related field, and;
3-5 years of experience in advanced administrative support in areas involving legal documentation, regulatory processes, paralegal duties, court procedures, or code compliance.
Preferences may be given for knowledge and experience:
Proficiency in legal, permitting, or case management systems (ex: Tyler enterprise permitting software)
Public sector experience in a regulatory or compliance environment
Verbal Spanish language skills
Microsoft Office Suite
Land use, permit processing experience, or regulatory documentation
Selection and Interview Process:
Top candidates will be invited to interview.
As a part of our selection process, it will be necessary for candidates to provide the names and email addresses of up to five professional references (including two managers) that can provide information on work performance. To avoid any delay in the process, we ask candidates to start gathering reference information now (name, email address, contact info and time period you worked together). Additional information regarding reference checking will be emailed to candidates at a later date through the SkillSurvey Pre-Hire 360 system.
The selection process will include: reference checks and criminal background check.
All testing and selection processes will be done in accordance with the Oregon Veteran’s Preference in Public Employment Law.
Please do not indicate ‘See Resume’ in the ‘Work Experience’ part of the application. The information you provide in the application ‘Work Experience’ and ‘Job Duties’ will be used to determine if you will proceed to the next phase in the selection process. Information related to education and experience must be verifiable on your application to be given credit.
NOTE: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.
The City of Springfield is an Equal Opportunity Employer.
How to Apply:
Please visit our website at https://www.springfield-or.gov/city/human-resources/careers/ and click “Apply for Jobs” to learn more about this job and how to apply.