Administrative Assistant

Description We are offering an opportunity for an Administrative Assistant in the Real Estate & Property industry, located in Portland, Maine, United States. This role offers a long-term contract employment opportunity and is set in a fast-paced working environment. The Administrative Assistant will be responsible for various administrative and customer service tasks, including handling tenant complaints, coordinating maintenance tasks, and managing rental payments.Responsibilities: Demonstrate professionalism and reliability in a front-desk setting. Take responsibility for rental payments and follow up with residents regarding overdue rent. Provide excellent customer service, handling tenant complaints promptly and efficiently. Coordinate and schedule maintenance tasks with tenants and contractors, ensuring effective communication. Conduct income and asset-based verification for all new residents. Assist in various clerical duties as required. Utilize Microsoft Office skills, particularly Excel, to maintain organized and accurate records. Exhibit strong multi-tasking skills to manage various tasks simultaneously. Display exceptional organization and detail-oriented skills in all tasks. Requirements Proficiency in MS Office Suite including MS Excel, MS Word, and MS Outlook Demonstrated experience with switchboard operation, handling up to 10 phone lines Proven basic office skills such as filing, scheduling, and organizing Exceptional customer service skills and ability to handle client inquiries in a professional manner Strong organizational skills with the ability to multitask and prioritize tasks effectively Excellent verbal and written communication skills Ability to work independently and as part of a team High attention to detail and accuracy Previous experience in a real estate or property management setting is a plus Ability to handle confidential information with discretion High school diploma or equivalent is required Must be legally authorized to work in the country. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .