Steinman Communications Inc.- Executive Administrative Coordinator

Steinman Communications is seeking an experienced Executive Administrative Coordinator. Successful candidates will be responsible for providing operational and administrative support to the President and other executives including managing projects, preparing reports, and handling information requests. The position requires an individual with the ability to tackle challenging and stretching assignments in a professional manner.Why work with us?We believe our people are our greatest asset and the key to our continued success. That’s why we’re dedicated to attracting and retaining individuals who are bright, curious, adaptable, and driven—ensuring our ongoing growth and innovation.About Us: Steinman CommunicationsFor more than two centuries, the Steinman family of Lancaster, Pennsylvania has owned and operated a wide variety of businesses focused on serving the needs of local communities. Today, the Steinman family operates businesses in news media and commercial printing.The offices for the Steinman Communications are located on East King St., also home to The Steinman Foundation, in downtown Lancaster City. Our offices are conveniently located across from Southern Market. Lancaster Central Market and many other small shops and restaurants. Free parking will be provided in the Steinman Park Garage.Benefits:4 weeks PTO to start (pro-rated for first year)Paid HolidaysBenefits: medical, prescription, dental, vision, short-term disability, basic life insurance401(k) with Company MatchWellness programEmployee Assistance ProgramParental Leave ProgramEmployee Referral ProgramEssential Job Functions:Handles confidential information with discretion and diplomacyAnswer phones and email in a professional and timely mannerProvides insurance and contract review support and information gatheringExercises initiative in developing, or assisting in the development of processes, procedures and systems for the executive officesPlans and schedules meetings, conferences, teleconferences, and travel arrangementsAssists with addressing operational matters such as workflow, budget preparation and control, and process improvementWorks collaboratively across all affiliated companies and departments and assists, as needed or requested, with tasks or projectsAssists in the preparation of board materials and communications and other regularly scheduled reportsAddresses and resolves internal and/or external customer questionsAssists with banking transfers and other banking needsProcess invoices and check requests to Accounts PayableDocument and record retention, as necessaryManages and maintains various databasesProvide logistical support as neededUpdate and maintain partner information and contact listsAssist with event planning and preparationPreparation of spreadsheets using Microsoft ExcelMachines/Tools/Equipment:Computer, copier, calculator, fax, shredder, scanner, printerWorking Conditions:Primarily a controlled office environment, some travel involved to other company locations, and seminars, conferences, etc.Associates Degree or comparable work experience required. Bachelor’s degree preferredFive years’ experience providing support at the executive level preferredNotary public preferred.Previous paralegal, banking, finance or trust experience preferredProficient computer skills and in-depth knowledge of relevant Microsoft Office suiteProject management experience preferredAbility to communicate effectively in both verbal and written form; excellent interpersonal and negotiation skills requiredMust be organized and able to multi-task and prioritize effectivelyPI280344679 Apply