Sr. Administrative Assistant

Description We are in search of a Senior Administrative Assistant to work in Philadelphia, Pennsylvania. This role involves providing comprehensive administrative support to various individuals and departments in a local university setting. This position requires frequent interaction with students and occasional movement between different locations within the university premises. This is a long-term contract employment opportunity.Responsibilities: Provide extensive administrative support to multiple individuals and departments, ensuring smooth operations. Respond to letter requests and inquiries ensuring all communications are handled efficiently. Prepare and process official correspondence on letterhead, including editing, formatting, and obtaining necessary signatures. Perform various clerical tasks such as printing, scanning, copying, and organizing documents to maintain an orderly work environment. Manage inbound and outbound phone calls, maintaining a friendly tone and manner at all times. Coordinate meetings and reserve appropriate meeting spaces, ensuring all logistics are handled. Manage, edit, and collate PDFs, ensuring information is accurate and up to date. Execute accurate and timely data entry into databases, ensuring all information is correctly logged. Maintain organized filing systems, ensuring all documents are properly stored and easily retrievable. Update and maintain spreadsheets accurately and timely, ensuring all data is current.Requirements Possess a minimum of 3 years of experience in an administrative role Proficiency in using ADP Financial Services Experience in creating and managing Banner Ads Proficient in using Cisco Webex Meetings for coordinating remote meetings and conferences Familiarity with Concur for managing travel and expenses Experience in using CRM systems for managing customer relationships Knowledge of About Time for managing work schedules Experience in managing budget processes in an organization Proficient in managing calendars and scheduling appointments Excellent communication skills for clear and concise correspondence Experience in coordinating and managing conference calls. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .