Finance Assistant

Job Purpose Assists the Financial Controller by overseeing, coordinating and directing the accounting and financial reporting activities of the Department Team.The Finance Assistant assists in the coordination of the financial management system and the hotel budgets. He/she assists in setting up and effective managing of the Accounting, Budgeting, and Financial Control systems and assists in managing daily cash usage.This role works closely with the relevant Department Teams to achieve sound financial accountability across the operation. The role also ensures that suppliers are paid within agreed specification to ensure consistency of supply thereby making sure that guests receive exceptional levels of personalised service always.  The role reports on weekly, monthly, quarterly, and annual financial performance and recommends operational actions to improve the financial position of the business.Primary Responsibilities   General Responsibilities Effectively utilises software applications and communication tools that are used to facilitate the accurate accounting of all financial transactions of the Department TeamsEffectively utilises accounting software and tools to report on financial mattersProvides financial counsel to the senior management on all aspects of revenue generation, cash and cost controlResponsibilities include but are not limited to Debtors, Creditors, Procurement, assisting with stocktakes and ensuring accuracy before capturing Manage the finance department in the absence of the Financial Manager, whilst away on leave or off days Finance Specific ResponsibilitiesAccounts Payable (AP)Receive, verify, and process supplier invoices and staff expense claims.Ensure proper approval and coding of all invoices in line with company policies.Reconcile supplier statements and resolve discrepancies promptly.Prepare weekly or monthly payment runs and ensure timely payments.Maintain accurate supplier records and ensure all documentation is properly filed.Monitor aged creditors and prepare AP reports as required. Accounts Receivable (AR):Generate and issue customer invoices in line with agreed timelines.Record customer receipts and allocate payments correctly.Follow up on overdue accounts and communicate with customers to resolve payment issues.Prepare AR aging analysis and report on outstanding balances.Support month-end closing by reconciling AR balances and revenue accounts. General Finance Support:Assist with bank reconciliations and cashbook entries.Support month-end and year-end closing processes.Maintain proper documentation and assist with internal/external audits.Assist with financial reporting and analysis as required by management.Ensure compliance with internal controls, company policies, and accounting standards.Monitors the usage of equipment and consumption of stock, keeps an up to date asset register Coordinates financial requirements of the Hotel with the General Manager and Shareholders Customer Specific ResponsibilitiesEnsure world-class accounting service is delivered to the Department Teams, by collaborating with the Department Teams on all matters impacting the financial position of the HotelTogether with the relevant teams and specialists, ensures that finance polices, processes and standards directly affecting the Department Teams are competently maintainedCompiles monthly and quarterly financial reports and provides these, with analysis, to the Financial Manager for submissionEnsures that cash is on hand for emergency local purchases ProcessSet up and maintenance of the Hotel Accounting SystemAdherence to financial controls across the TeamCompleteness of policies, processes and standards to govern the financial activities of the HotelEnsures that all statutory returns are completed and submitted on deadlineEffectively manages the Hotel Asset RegisterCash Control