Administrative Specialist

Administrative Specialist Print (https://www.governmentjobs.com/careers/houston/jobs/newprint/4569114) Apply  Administrative Specialist Salary $50,596.00 - $72,228.00 AnnuallyLocation 8000 N. StadiumJob TypeFull TimeJob Number34500DepartmentHouston Health DepartmentDivisionHHD - Human ServicesOpening Date07/05/2024Closing Date7/19/2024 11:59 PM Central

Description

Benefits

Questions

POSITION OVERVIEWApplications Accepted From: ALL PERSONS INTERESTED PN: 34500Division: Human Services Section: AgingWorkdays & Hours: Mon - Fri 8:00 am – 5:00 pm Subject to changeDESCRIPTION OF DUTIES/ESSENTIAL FUNCTION

Interprets and disseminates administrative policies and procedural revisions for staff implementation.

Provides guidance to department staff in various activities necessary to attain operational goals.

Composes correspondence, directives, speeches, etc.; prepares drafts on various departmental matters and edits material as required.

Prepares and analyzes the department's annual budget and budget revisions; manages expenditures and monitors line-item balances.

Responds to written and telephone inquiries, requests and complaints from the public.

Conducts studies of department organization and operation; coordinates preparation of report on findings and offers recommendations concerning various problems.

Represents department head at designated conferences, meetings, and public events.

Assists as needed in producing public information activities, including preparing news releases, broch res, visual presentations, etc.

Participates in special projects as assigned.

WORKING CONDITIONS The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions MINIMUM REQUIREMENTSEDUCATIONAL REQUIREMENTSRequires a Bachelor's degree in Business Administration, Liberal Arts, or a related field. EXPERIENCE REQUIREMENTSThree (3) years of administrative experience are required. Professional administrative experience may be substituted for the above education requirement on a year-for-year basis. LICENSE REQUIREMENTS None. PREFERENCESPreference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.GENERAL INFORMATIONSELECTION/SKILLS TEST REQUIREMENTSNone, however, the Department may administer a skill assessment evaluation during application review and/or interview. SAFETY IMPACT POSITION No If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test. Pay Grade 20SALARY INFORMATION GRANT FUNDED POSITIONGrants & Special funded positions are dependent upon continued available funds. If funding is no longer available, employee may be laid off or transferred. Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification. APPLICATION PROCEDURESOnly online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov. To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 832-393-4882. If you need special services or accommodations, call (832-393-4882). (TTY 7-1-1) If you need login assistance or technical support call 855-524-5627. Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided. EOE Equal Opportunity EmployerThe City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy. The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan.Benefits include: Medical Dental Vision Wellness Life insurance Long-term disability Retirement pension 457 deferred compensation plan Employee Assistance Program 10 days of vacation each year 11 city holidays, plus one floating holiday Flexible schedules Professional development opportunities Transportation/parking plan Section 125 pretax deductions Dependent Care Reimbursement Plan Healthcare Flexible Spending AccountFor plan details, visit http://www.houstontx.gov/hr/benefits.html01 Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?

Yes

No

02

Are you a current Houston Health Department employee?

Yes

No

03

Which of the following best describes your level of education?

High School Diploma or GED AND at least seven years of professional administrative work experience

Associate degree in Business Administration, Liberal Arts, or a related field AND at least five years of professional administrative work experience

Bachelor's degree (or higher) in Business Administration, Liberal Arts, or a related field AND at least three years of professional administrative work experience

None of the above

04

Detail your level of experience as it pertains to the requirements of the position.

05

Please indicate your proficiency level in each of the following: Microsoft Word, Excel, and SAP

Beginner (ex: create basic documents and/or spreadsheets with limited experience with other functionalities)

Intermediate (ex: insert page breaks, header/footer, and/or generate auto-calculating and basic cell formatting)

Advanced (ex: insert table of contents, generate tables, create mail merge and/or conditional formatting, table formatting, sort/filter cells, cell data validation/consolidation)

None of the above

06

Do you hold a Texas Driver's License?

Yes

No

My license is presently restricted, suspended or revoked.

07

Explain your experience with processing invoices, local and out-of-town travel and timesheets?

08

Are you willing to work after your scheduled work shift?

Yes

No

09

Do you have any experience monitoring subrecipients or contractors? If so, identify your role, the number of monitoring's you have participated in? What was your turn around time? Detail your process from beginning to end.

10

Briefly explain how you can stay organized with complex schedules.

Required Question