Chase World Travel is a thriving travel agency in need of an enthusiastic and highly organized Administrative Assistant to join our dynamic team. As an Administrative Assistant, you will be the backbone of our daily operations, ensuring that everything runs smoothly and efficiently. You will play a crucial role in supporting our travel agents and maintaining our high level of customer service. We are seeking a talented individual who has a passion for travel and exceptional administrative skills.
Key Responsibilities:
- Provide administrative support to travel agents, including managing calendars, scheduling appointments, booking travel arrangements, and handling expense reports
- Serve as the first point of contact for client inquiries via phone, email, and in-person, and provide stellar customer service at all times
- Assist in creating and sending travel itineraries and confirmations to clients
- Maintain and update client records in our database accurately and seamlessly
- Collaborate with the marketing team to create and distribute promotional materials and newsletters to clients
- Handle incoming and outgoing mail and packages efficiently
- Maintain office supplies, order new supplies when needed, and keep inventory organized
- Assist with various projects and tasks as assigned, including researching travel destinations and vendors
- Support the team in preparing for meetings and events by coordinating logistics and materials
- Uphold a high level of confidentiality and discretion in handling sensitive information
Qualifications:
- High School Diploma or equivalent, with a minimum of 2 years of experience in an office administrative role
- Proficient in Microsoft Office Suite and ability to learn new software quickly
- Exceptional multitasking and time-management skills with the ability to prioritize tasks effectively
- Outstanding communication and interpersonal skills, with an approachable and friendly demeanor
- Proven ability to work independently and collaboratively as part of a team
- Strong attention to detail and accuracy in data entry and record-keeping
- Knowledge or interest in the travel industry is a plus
- Ability to adapt to a fast-paced and constantly changing work environment
- Excellent problem-solving and critical thinking skills
At Chase World Travel, we offer a competitive salary and benefits package, a supportive and fun work culture, and opportunities for growth and development. We are looking for an Administrative Assistant who shares our passion for providing exceptional travel experiences for our clients. If you are a self-starter, have a can-do attitude, and are eager to join a growing team in the travel industry, then we want you on our team!
Apply now to become a valuable member of the Chase World Travel family.